Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Protective Footwear with W.W. Grainger, Inc. All Departments will utilize the use of this contract for protective footwear. Protective shoes and boots are used to support all agencies while working on equipment or in the elements. The term of the proposed option contract would be approximately two (2) years, expiring July 31, 2027 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 6, 2025. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003196.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ029512). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
W.W. Grainger, Inc., CC# 007170 expires 01/17/2026, All Items, $1.00
Total Estimated Annual Expenditure: $250,000.00, All City Agencies are the primary users
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003196. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Protective Footwear with W.W. Grainger, Inc.; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the Protective Footwear UTC will provide for the purchase of protective shoes and boots used to keep employees supported and protected and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 6, 2025 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the daily operation of all City Agencies to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Protective Footwear; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Protective Footwear in accordance with Request for Quotation RFQ029512 for a term of approximately two (2) years, expiring July 31, 2027, with the option to renew for one (1) additional year, as follows:
W.W Grainger, Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003196 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.