Explanation
May 26, 2005
BACKGROUND: The purpose of this legislation is to authorize the appropriation and transfer of $72,427.00 from the Special Income Tax Fund, Fund No. 430, to the Voted 1999 Blind School Renovation Fund, Fund No. 706, and to enter into contract with Bomar Construction Company for the replacement of exterior doors and for the construction of exterior signage at the Health Department facility located at 240 Parsons Avenue.
This ordinance authorizes the Board of Health to enter into contract with Bomar Construction Company for $12,475.00 as a result of formal bid SO020758 with a bid opening date of April 27, 2005 and bid closing date of May 6, 2005, and to enter into contract with Bomar Construction Company for $66,900.00 as a result of formal bid SA001637 with a bid opening date of May 2, 2005 and bid closing date of June 1, 2005. Below is a summary of bids:
SO020758 Total MBE/FBE Non-Certified
Certified Vendors Vendors
Bids received 2 1 1
Contract awarded 1 1 0
SA001637 Total MBE/FBE Non-Certified
Certified Vendors Vendors
Bids received 1 1 0
Contract awarded 1 1 0
This transfer ordinance to provide funding for this project is requested as an emergency to allow for the timely installation of needed doors and construction of exterior signage at 240 Parsons Ave.
The Contract Compliance number for Bomar Construction Company is 31-1430310.
FISCAL IMPACT: This method of funding is a temporary measure until the City sells notes or bonds to fund this capital improvement project. The Blind School Renovation Fund is in need of $72,427.00 in funding. From the Special Income Tax Fund, $72,427.00 will be made available to the Voted 1999 Blind School Renovation Fund.
Title
To authorize the City Auditor to transfer $72,427.00 from the Special Income Tax Fund to the Voted 1999 Blind School Renovation Fund; to authorize the appropriation of said funds; to authorize the Board of Health to enter into contract with Bomar Construction Company for door replacements and construction of exterior signage; and to declare an emergency. ($79,375.00)
Body
WHEREAS, a need exists for exterior doors at the Health Department located at 240 Parsons Avenue; and
WHEREAS, bid SO020758 solicited bids between April 27, 2005 and May 6, 2005 as part of the renovation of the facility located at 240 Parsons Avenue; and,
WHEREAS, an evaluation of all bids received was performed and it was determined that Bomar Construction Company was the lowest responsive and responsible bidder; and,
WHEREAS, a need exists for exterior signage at the Health Department located at 240 Parsons Avenue; and
WHEREAS, bid SA001637 solicited bids between May 2, 2005 and June 1, 2005 as part of the renovation of the facility located at 240 Parsons Avenue; and,
WHEREAS, an evaluation of all bids received was performed and it was determined that Bomar Construction Company was the lowest responsive and responsible bidder; and,
WHEREAS, the establishment of funding is necessary to allow payment for these services; and
WHEREAS, an appropriation and transfer of funds is necessary for the project to proceed; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations which the City will issue to finance this part of the project is presently expected not to exceed $72,427.00; and
WHEREAS, it is immediately necessary to both appropriate said funds from the Special Income Tax Fund and transfer said funds into the Voted 1999 Blind School Renovation Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Columbus Health Department in that it is immediately necessary to appropriate said funds from the Special Income Tax Fund, transfer said funds into the Voted 1999 Blind School Renovation Fund, and to enter into contract with Bomar Construction Company for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $72,427.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005 to the City Auditor, Department No. 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Voted 1999 Blind School Renovation Fund at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the amount of $72,427.00 is hereby appropriated to the Voted 1999 Blind School Renovation Fund No. 706 for the Health Department, Dept./Div. No. 50-01, Object Level One 06, Project 570053, OCA 597013.
SECTION 4. That the Board of Health is hereby authorized and directed to enter into contract with Bomar Construction Company for exterior doors and exterior signage at the Health Department located at 240 Parsons Avenue.
SECTION 5. That the expenditure of $79,375.00 is hereby authorized from the Ohio Blind School Renovation Fund, Fund No. 706, Project No. 570053, Department of Health, Division No. 50, Object Level One 06, Object Level Three 6620, OCA No. 597013.
SECTION 6. The City Auditor is authorized to establish proper accounting project numbers.
SECTION 7. That upon obtaining other funds for the Blind School Renovation project, the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 2 above, and said funds are hereby deemed appropriated for such purpose.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modification associated with expenditure of the funds transferred in Section 2, above.
SECTION 9. The City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.