Explanation
BACKGROUND:
The Department of Technology has a need to modify and renew a contract with Emerson Network Power, Liebert Services, Inc., formerly known as Liebert Global Services, established by Ordinance No. 1160-2006, for annual maintenance and related services associated with UPS (Uninterrupted Power Supply) systems, utilized by the Department of Technology. This contract covers services for computer and data centers at two separate locations, and allows for continuous operations when power fluctuations and failures occur. The original contract provided language that allows for modifications and renewals for additional coverage periods at the end of each year's coverage period, contingent upon the express written approval of all parties and the City's appropriation and authorization of funds.
This ordinance will authorize the assignment of all past, present and future business done by the City of Columbus with Liebert Global Services, FID 43-1798453 (FID remains the same) to Emerson Network Power, Liebert Services, Inc., FID 43-1798453, with the contract compliance expiring on 02/23/2009.
Approval of this ordinance will allow for the modification and renewal of the annual maintenance service agreement, with a total of $45,947.67. The amount of $23,264.67 is the cost for one location with a coverage period of 2/1/09 through 4/18/2010. The other location cost is $22,683.00, with a coverage period of 4/19/09 through 4/18/2010.
FISCAL IMPACT: For fiscal years 2007 and 2008, the amounts of $31,216.10 and $32,777.00, respectively were expended for maintenance support and related services with Emerson Network Power, Liebert Services, Inc., formerly known as Liebert Global Services, for the batteries UPS system. Funding for this modification is available within the Department of Technology's Information Services Fund 2009 budget. This modification total cost of $45,947.67 will provide annual coverage for two locations. Approval of this ordinance will bring the contract aggregate total to $147,631.77.
EMERGENCY: Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
CONTRACT COMPLIANCE NUMBER: 43-1798453 Expires: 02/19/2011
Title
To authorize the Director of the Department of Technology to modify and renew a contract with Emerson Network Power, Liebert Services, Inc., for maintenance and related services associated with the batteries Uninterrupted Power Supply (UPS) systems; to authorize the assignment of all past, present and future contracts and purchase orders with Liebert Global Services, to Emerson Network Power, Liebert Services, Inc.; to authorize the expenditure of $45,947.67 from the Department of Technology Information Services Fund; and to declare an emergency. ($45,947.67)
Body
WHEREAS, approval of this ordinance will allow the Director of the Department of Technology to continue utilizing services provided by Emerson Network Power, Liebert Services, Inc., formerly known as Liebert Global Services, associated with an annual maintenance service agreement for the batteries Uninterrupted Power Supply (UPS) systems,
WHEREAS, the UPS systems allows for continuous operations when power fluctuations and failures occur, and
WHEREAS, this ordinance will authorize the assignment of all past, present and future business done by the City of Columbus with Liebert Global Services, FID remaining the same 43-1798453 to Emerson Network Power, Liebert Services, Inc., FID 43-1798453, with the contract compliance expiring on 02/23/2009, and
WHEREAS, this modification totaling $45,947.67 will provide the cost for two locations with a coverage period of 2/1/09 through 4/18/2010, and the other location coverage period being 4/19/09 through 04/18/2010, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to modify and renew an annual maintenance support contract to continue uninterrupted power supply, and other related services to the UPS system , thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and renew an annual contract with Emerson Network Power, Liebert Services, Inc., formerly known as Liebert Global Services, for maintenance and related services for the batteries Uninterrupted Power Supply (UPS) systems for two locations with coverage periods of 02/01/2009 through 04/18/2010 and 04/1920/09 through 04/18/2010. Also, this ordinance provides for the authorization to modify all past, present and future contracts and purchase orders pursuant to those contracts to reflect the change of the company name, with the FID remaining the same, from Liebert Global Services (FID 43-1798453), to Emerson Network Power, Liebert Services, Inc. (FID 43-1798453)
SECTION 2: That the expenditure of $45,947.67 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514| Subfund 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3372|Amount: $45,947.67
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.