Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into contract with Ohio Machinery Co. dba Ohio Cat for the diagnosis, parts and repairs of an articulating wheel loader (BT#26951) in an amount of up to $69,000.00 ($4,004.98 is being added for contingency funds). Contingency funds are being added for additional repairs once the equipment has been completely broken down and inspected.
Due to the size and weight of the equipment, the machine was transported to the closest certified service facility for troubleshooting and repair. After an initial diagnosis from the vendor and discussion with Fleet Management, it was decided to move forward with the repairs. The equipment is used by the Compost Facility to process sewage sludge and compost and handle materials with bulk densities around the facility.
If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required.
1.1. Amount of funds to be expended:
$69,000.00 (includes a contingency of $4,004.98)
1.2. How the cost was determined:
The Division of Sewerage and Drainage received an estimate from Ohio Machinery Co. dba Ohio Cat
2. EMERGENCY DESIGNATION
The Department of Public Utilities respectfully requests this legislation be considered for emergency action as this is a critical piece of equipment to the composting process.
3. WAIVER OF COMPETITIVE BID REQUIREMENTS REQUESTED
A waiver of the competitive bid requirements of Columbus City Code Chapter 329 is requested as the equipment is currently inoperable at the service repair facility and is needed for operations at the Compost Facility.
4. CONTRACT COMPLIANCE INFORMATION
Ohio Machinery Co dba Ohio Cat, cc #006428 expires 5/8/26, majority vendor
5. FISCAL IMPACT
$69,000.00 (which includes contingency funds of $4,004.98) is budgeted and available for this purchase.
Title
To authorize the Director of the Department of Public Utilities to enter into contract with Ohio Machinery Co dba Ohio Cat for the Division of Sewerage and Drainage; to authorize the waiver of the competitive bidding requirements of the Columbus City Code; to authorize the expenditure of $69,000.00 from the Sanitary Sewer Operating Fund; and to declare an emergency. ($69,000.00)
Body
WHEREAS, the Department of Public Utilities has an articulating wheel loader that is used in the process of sewage sludge and compost and to move bulk density materials in and around the Compost Facility; and
WHEREAS, the equipment was transported to the closest certified service center for diagnosis and repair;
WHEREAS, the equipment repairs have been discussed and approved by Fleet Management; and
WHEREAS, a waiver of the competitive bidding requirements of Columbus City Code Chapter 329 is needed for this purchase and service; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of the Department of Public Utilities to enter into a contract with Ohio Machinery Co dba Ohio Cat for the diagnosis and repair of an articulating wheel loader as this is a critical piece of equipment to the composting process, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract with Ohio Machinery Co dba Ohio Cat for the diagnosis, parts and repair of an articulating wheel loader in accordance with the terms, conditions and specifications of estimated quote on file.
SECTION 2. This Council finds it is in the best interest of the City of Columbus to waive the relevant provisions of Columbus City Code Section 329 to permit the aforementioned purchase.
SECTION 3. That the expenditure of $69,000.00 (which includes contingency funds of $4,004.98) or so much thereof as may be needed, be and is hereby authorized from Fund 6100 (Sanitary Sewer Operating $34,000.00 in object class 02 Materials and Supplies and $35,000.00 in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.