Explanation
BACKGROUND:
This ordinance authorizes the Directors of the Departments of Technology and Public Utilities to renew an agreement with Ventyx, Inc., for annual software maintenance and support for the Columbus Utility Billing System (CUBS). The original contract (CT-15918) was established in 1994, and most recently renewed by authority of ordinance 1251-2011, passed September 12, 2011, through purchase order EL012129. This renewal will provide support for the period October 1, 2012 to September 30, 2013, at a cost of $303,161.00.
The CUBS system supports billing and collections for DPU. This contract will allow DoT and DPU to continue utilizing services provided by Ventyx Inc. for annual maintenance and support for CUBS, which includes three software applications: TCP+; Customer Suite, Service Suite & Advantage; and MicroFocus.
This ordinance also requests approval to continue services provided by Ventyx, Inc. in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined Ventyx is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support for its software products.
FISCAL IMPACT:
In 2010 and 2011 $485,235.00 and $296,436.00 was legislated for maintenance support and upgrades. The cost associated with this contract renewal with Ventyx, Inc. is $303,161.00. The aggregate contract total including this request is $9,922,742.78. Funds are identified and available within the Department of Technology Information Services Fund.
EMERGENCY:
Emergency legislation is requested in order to avoid interruption of service provided for the Columbus Utility Billing System.
CONTRACT COMPLIANCE:
Vendor Name: Ventyx Inc. F.I.D#/CC#: 94 - 3273443 Expiration Date: 6/27/2014
Title
To authorize the Directors of the Department of Technology, and the Department of Public Utilities, to renew an annual software maintenance and support services contract with Ventyx, Inc., formerly known as Indus Utility Systems, Inc., in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $303,161.00 from the Department of Technology Information Services Fund; and to declare an emergency. ($303,161.00)
Body
WHEREAS, Ventyx, Inc., formerly known as Indus Utility Systems, Inc., and the Department of Public Utilities executed contract CT-15918 in 1994 under Ordinance 1996-94 for Technical Agreement (TCP Agreement) and Technical Currency Support Services, and
WHEREAS, the city has a need for software maintenance and support services for the Columbus Utility Billing System (CUBS) for term period October 1, 2012 through September 30, 2013, and
WHEREAS, this contract renewal is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07, and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology and Public Utilities in that it is immediately necessary for the Directors of the Department of Technology and the Department of Public Utilities to renew a contract for software maintenance and support services with Ventyx, Inc. to support the Columbus Utility Billing System (CUBS) and the daily operation activities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Directors of the Department of Technology and the Department of Public Utilities be and is hereby authorized to renew an existing software maintenance and support services contract with Ventyx, Inc., formerly known as Indus Utility Systems, Inc., for software maintenance and support services of the Columbus Utility Billing System (CUBS), for a one (1) year term period,October 1, 2012 through September 30, 2013, in the amount of $303,161.00.
SECTION 2: That the expenditure of $303,161.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Sub-fund: 550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $18,492.81
Div.: 47-01|Fund: 514|Sub-fund: 600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $117,626.47
Div.: 47-01|Fund: 514|Sub-fund: 650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $131,875.04
Div.: 47-01|Fund: 514|Sub-fund: 675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $35,166.68
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contracts modifications associated with this ordinance.
SECTION 4: That this contract is being established in accordance with the sole source provisions of the Columbus City Codes, Section 329.07.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.