Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration/Construction Inspection (CA/CI) Services agreement with Evans, Mechwart, Hambleton, and Tilton Inc. (“EMH&T”).
Funding for this modification will be for four Division of Water projects:
• Rinehart Public Utilities Complex Exterior Site Improvements, CIP No. 690026-100010; Planning Area = 68 - Dublin Road Corridor; $875,542.49
• 910 Dublin Road Standby Power Improvements, CIP No. 690026-100018; Planning Area = 68 - Dublin Road Corridor; $38,396.50
• Security Enhancements - 910 Dublin Road, CIP No. 690479-100002; Planning Area = 68 - Dublin Road Corridor; $256,363.60
• CA-CI - General Construction, CIP No. 690549-100011; Planning Area = 99 - Citywide; $50,000.00
1.1. Amount of additional funds to be expended: $1,220,302.59
Original Agreement Amount: $ 521,938.79 PO216128 & PO216078
Modification 1 $ 340,200.00 PO222768 & PO222770
Modification 2 $ 265,476.00 PO231230
Modification 3 $ 144,797.71 PO232017
Modification 4 $ 638,637.08 PO241546
Modification 5 (current) $1,220,302.59
Total (Orig. + Mod. 5) $3,131,352.17
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0360-2020.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/construction inspection services for construction projects that bid during the three year (2020-2022) time frame.
1.4. How cost of modification was determined:
The cost of Modification No. 5 was determined by negotiations between EMH&T and the Division of Water.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The Division of Water projects include improvements to the Rinehart Public Utilities Complex at 910 Dublin Road. These developments consist of enhancing security, improving the parking lot and overall site, and improving standby power at the facility. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3.0 FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2020, 2021, and 2022.
4.0 CONTRACT COMPLIANCE INFO: 31-0685594 | Exp. 12/17/21 | MAJ | DAX #004214
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T, Inc.
5.0 EMERGENCY STATUS: Emergency passage of this ordinance is not requested at this time.
6.0 FISCAL IMPACT: A transfer of funds within the Water G.O. Voted Bonds Fund - Fund No. 6006 will be necessary as well as an amendment to the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration/Construction Inspection Services Agreement with EMH&T, Inc., for four Division of Water projects, to authorize a transfer and expenditure of up to $1,220,302.59 from the Water General Obligation Bond Fund; and to authorize an amendment the 2019 Capital Improvements Budget. ($1,220,302.59)
Body
WHEREAS, Ordinance No. 0360-2020, passed on February 24, 2020, authorized the original agreement for Construction Administration/Construction Inspection Services for 2020-2022 for one Division of Sewerage and Drainage, Stormwater section project: FRA-70 Pump Station ST-8 Rehab; and for three Division of Power projects: Mock Rd. Decorative Street Lighting, Cleveland Ave. Decorative Street Lighting, and North Central Standard Street Lighting; and
WHEREAS, Modification No. 1 was legislated under Ordinance No. 0496-2020, passed March 16, 2020, to provide Construction Administration/Construction Inspection Services for two Division of Water projects: Dana G. Rinehart Utilities Complex Office Renovations and CA/CI for General Construction projects; and
WHEREAS, Modification No. 2 was legislated under Ordinance No. 1034-2020, passed June 1, 2020, to provide Construction Administration/Construction Inspection Services for the Division of Power’s Reliability Improvements project; and
WHEREAS, Modification No. 3 was legislated under Ordinance No. 1294-2020, passed June 15, 2020, to provide Construction Administration/Construction Inspection Services for two Division of Power projects: Oak Street/18th Ave. Decorative Street Lighting and East Main Street Decorative Street Lighting; and
WHEREAS, Modification No. 4 was legislated under Ordinance No. 1367-2020, passed July 6, 2020 to provide Construction Administration/Construction Inspection Services for the Division of Sewerage and Drainage’s Blueprint Linden - Artane/Parkwood project; and
WHEREAS, Modification No. 5 (current) is needed to provide Construction Administration/Construction Inspection Services for four Division of Water projects: Rinehart Public Utilities Complex Exterior Site Improvements, 910 Dublin Road Standby Power Improvements, Security Enhancements - 910 Dublin Road, and CA/CI for General Construction projects; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification to the 2020 - 2022 Construction Administration/Construction Inspection Services Agreement with EMH&T, Inc., to provide funding for said projects; and
WHEREAS, it is necessary to authorize a transfer and expenditure of up to $1,220,302.59 within the Water G.O. Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to modify and increase the 2020 - 2022 Construction Administration/Construction Inspection Services Agreement with EMH&T, Inc., for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2020 - 2022 Construction Administration/Construction Inspection Services Agreement with EMH&T, Inc. (FID# 31-0685594), 5500 New Albany Road, Columbus, OH 43054; in the amount of $1,220,302.59 for four Division of Water projects; in accordance with the terms and conditions of the contracts on file in the offices of the Division of Water.
SECTION 2. That the transfer of $306,363.60 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance. (There is already $913,938.99 in Fund 6006, CIP 690026.)
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690026-100008 (NEW) | Indianola Facility Imp's | $1,252,628 | $338,689 | -$913,939
P690026-100010 (NEW) | DPU Complex Ext. Site Imp’s | $0 | $875,542 | +$875,542
P690026-100018 (NEW) | 910 Dublin Rd. Standby Power Imp's | $0 | $38,397 | +$38,397
P690554-100000 (NEW) | Lab Upgrades | $450,000 | $143,636 | -$306,364
P690479-100002 (NEW) | Security Enhanc. - 910 Dublin Rd. | $0 | $256,364 | +$256,364
P690549-100011 (NEW) | CA-CI Gen’l Construction | $250,000 | $300,000 | +$50,000
SECTION 4. That the expenditure of $1,220,302.59 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.