Explanation
Background:
Bids were received by the Recreation and Parks Department on August 21, 2012 for the Berliner Tournament Lighting Project as follows:
Status Base Bid Amount
Claypool Electric MAJ $778,600
Vaughn Industrial MAJ $829,999
Jess Howard MAJ $868,747
Proline Electric MAJ $873,200
Project work consists of the following base bid:
Base Bid - demolition and removal of existing lighting and associated components at fields 10, 11,12, and 13. Development of electrical plans and installation of new tournament lighting and associated electrical components at fields 10, 11, 12, 13, 14, and 15.
Planning Areas: 17
Principal Parties:
Claypool Electric, Inc.
Greg Davis (Contact)
1275 Lancaster - Kirkerville Road
Lancaster, OH 43130
740-653-5683 (Phone)
310831061 (Contract Compliance) Contract compliant through: 4/12/14
30+ (Columbus Employees)
Title
To authorize the City Auditor to transfer $857,000.00 within the Recreation and Parks Bond Fund 702; to amend the 2012 Capital Improvements Budget Ordinance 0368-2012; to authorize and direct the Director of Recreation and Parks to enter into contract with Claypool Electric, Inc. for the the Berliner Tournament Lighting Project; to authorize the expenditure of $778,600.00 and a contingency of $78,400.00 for a total of $857,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($857,000.00)
Body
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail for the Berliner Tournament Lighting Project; and
WHEREAS, the 2012 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702; and
WHEREAS, bids were received by the Recreation and Parks Department on August 21, 2012 for the Berliner Tournament Lighting Project, and the contract will be awarded to Claypool Electric, Inc. as the lowest and best responsive bidder; and
WHEREAS, an emergency exists in the usual operation of the Recreation and Parks Department that it is immediately necessary to enter into said contract so that work can begin so that necessary portions of the project can be completed prior to next year's tournament season; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Claypool Electric, Inc. for the Berliner Tournament Lighting Project in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the City Auditor is hereby authorized to transfer $857,000.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100000 (Facility Improvements) 702035 6620 $857,000
TO:
Project OCA Code Object Level 3 Amount
510017-100064 (Berliner) 721764 6621 $778,600
510017-100000 (Park and Playground) 721700 6621 $78,400
SECTION 3. That the 2012 Capital Improvements Budget Ordinance 0368-2012 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
Fund 702; Project 510017-100064/ Berliner/ $0 (SIT Supported)
Fund 702; Project 510017-100000 /Park and Playground/ $1,174,040 (SIT Supported)
Fund 702; Project 510035-100000 /Facilities/ $2,629,056 (SIT Supported)
AMENDED TO:
Fund 702; Project 510017-100064/ Berliner/ $778,600 (SIT Supported)
Fund 702; Project 510017-100000 /Park and Playground/ $1,252,440 (SIT Supported)
Fund 702; Project 510035-100000 /Facilities/ $1,772,056 (SIT Supported)
SECTION 4. That the expenditure of $857,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510017-100064 (Berliner) 721764 6621 $778,600
510017-100000 (Park and Playground) 721700 6621 $78,400
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.