Explanation
BACKGROUND: The Columbus Health Department was awarded a grant from the Ohio Department of Health. This ordinance authorizes the transfer of appropriation authority in the amount of $47,000 within the Women, Infants, and Children (W.I.C.) grant program to properly align object level one appropriation with projected personnel expenses.
This ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
FISCAL IMPACT: The Women, Infants and Children Program is entirely funded by the Ohio Department of Health. This program does not generate any revenue or require a City match.
Title
To authorize the transfer of appropriation authority within the Health Departments Grants Fund in the amount of $47,000; and to declare an emergency. ($47,000.00)
Body
WHEREAS, this ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management; and,
WHEREAS, an emergency exists in the usual daily operation of the Columbus Health Department in that it is immediately necessary to transfer appropriation in order to properly align object level one appropriation with projected personnel expenses for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer $47,000 within the Health Department Grants Fund, Fund 251, Department of Health, Department No. 50-01, as:
TRANSFER FROM
Object
OCA Grant No. Level 1 Purpose Amount
505116 505016 02 Materials & Supplies $45,000.00
505116 505016 03 Services-Oper. & Maint. $ 2,000.00
TRANSFER TO
Object
OCA Grant No. Level 1 Purpose Amount
505116 505016 01 Personnel $47,000.00
SECTION 2. That the monies appropriated in the foregoing Section 1 shall be paid upon the order of the Health Commissioner except that small claims in an amount not to exceed Seven Hundred Fifty Dollars ($750.00) may be paid as authorized by Chapter 335 of the Columbus City Code, 1985, as amended; and except that payments or transfers between departments, divisions or funds of the City may be made by the City Auditor; and except that payments for premiums for official bonds, depository commissions, employees' hospitalization, life insurance, pension, dental insurance and prepaid legal services, shall be made on the order and approval of the Director of the Department of Finance and Management or City Auditor; and that no order shall be drawn or money paid except upon voucher, the form of which shall be approved by the City Auditor.
SECTION 3. Except in the matter of payrolls providing for the payment of salaries of officers and employees regularly employed by the City and extraordinary emergencies, no warrant shall be issued in liquidation of vouchers, unless the department contracting the expense shall have first obtained an order duly certified that there are sufficient funds appropriated to the credit of the proper fund from which the expenditure is to be made, which certificate must be obtained prior to the incurrence of the obligation, and the head of any department or division authorized to contract expenditures will be held personally responsible for any obligation incurred contrary to the provisions of this section. Such certificate shall not be issued for obligations pertaining to "Capital Outlay" in programs or activities funded by federal or state categorical grants without the prior approval of the Director of the Department of Finance and Management.
SECTION 4. That with the exception of the provisos (reasons) established in previous sections, as stated in the reason paragraphs following each subdepartment's appropriation, it is understood that this Council is not making specific appropriations for each item of every classification hereinbefore contained but only for the total for each department and subdepartment, as shown in the final column. The itemized classification shall, however, constitute limitations on the powers of the Health Commissioner as granted in Section 2 and no such officer shall make any expenditure for any other purpose in any amount beyond that of the particular classification, provided, however, that transfers may be made from one Object Level 1 to another, within any one department or division. Transfers of sums exceeding $25,000.00 shall be authorized only by the resolution of Council. Transfers of sums of $25,000.00 or less, shall be approved by letter over the signatures of the Health Commissioner, the Director of the Department of Finance and Management, the City Auditor, and the Chairman of the Committee of Finance and Administration.
SECTION 5. That the City Auditor is hereby authorized and directed to pay obligations of various departments pertaining to preceding years' obligations from current appropriations up to a maximum of $25,000.00 per obligation.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.