Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Asplundh Construction Corporation for the Signal Installation - Hague Avenue at Broad Street and at Sullivant project and to provide payment for construction, construction administration and inspection services.
This contract includes construction of traffic signals, curb, curb ramps, pavement planning, resurfacing, and traffic control improvements at the intersection of Hague Avenue and West Broad Street, and at the intersection of Hague Avenue and Sullivant Avenue, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is January 8, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids (all majority) were received on September 21, 2017, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Asplundh Construction Corporation $758,353.70 Worthington, OH Majority
Complete General Construction Co. $835,922.10 Columbus, OH Majority
Jess Howard Electric Company $891,823.23 Blacklick, OH Majority
Award is to be made to Asplundh Construction Corporation as the lowest responsive and responsible and best bidder for their bid of $758,353.70. The amount of construction administration and inspection services will be $75,835.37. The total legislated amount is $834,189.07.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Asplundh Construction Corporation.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Asplundh Construction Corporation is CC000473 and expires 9/22/19.
3. PRE-QUALIFICATION STATUS
Asplundh Construction Corporation and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $239,009.25 are available for this project in Fund 7704, the Streets and Highways Bond Fund. This is also a reimbursable budgeted expense of $595,179.82 within Fund 7765, the Federal Transportation Grant Fund. An amendment to the 2017 Capital Improvement Budget is required to establish sufficient budget authority for the project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2017 Capital Improvement Budget; to authorize appropriation within the Federal Transportation Grant Fund; to authorize the transfer of cash between divisions within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Asplundh Construction Corporation for the Signal Installation - Hague Avenue at Broad Street and at Sullivant project; to authorize the expenditure of up to $834,189.07 for the Signal Installation - Hague Avenue at Broad Street and at Sullivant project; and to declare an emergency. ($834,189.07)
Body
WHEREAS, the Department of Public Service is engaged in the Signal Installation - Hague Avenue at Broad Street and at Sullivant project; and
WHEREAS, the work for this project consists of construction of traffic signals, curb, curb ramps, pavement planning, resurfacing, and traffic control improvements at the intersection of Hague Avenue and West Broad Street, and at the intersection of Hague Avenue and Sullivant Avenue; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Asplundh Construction Corporation will be awarded the contract for the Signal Installation - Hague Avenue at Broad Street and at Sullivant project; and
WHEREAS, the Department of Public Service requires funding to be available for the Signal Installation - Hague Avenue at Broad Street and at Sullivant project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the Department of Public Service's 2017 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to authorize appropriation within Fund 7765, the Federal Transportation Grant Fund, and a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Asplundh Construction Corporation to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by ordinance 1124-2017 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P540007-100043 / Traffic Signal Installation - Pedestrian Hybrid Beacons - Alum Creek Drive (Voted Carryover) / $115,000.00 / ($115,000.00) / $0.00
7704 / P540007-100044 / Traffic Signal Installation - Pedestrian Hybrid Beacons - Hayden Rd - Morse Rd - Sunbury Rd (Voted Carryover) / $34,521.00 / ($34,521.00) / $0.00
7704 / P540007-100000 / Traffic Signal Installation - General Engineering (Voted 2016 Debt SIT Supported) / $1,000,000.00 / ($89,489.00) / $910,511.00
7704 / P540007-100048 / Signal Installation - Hague Avenue at Broad Street and Sullivant Avenue (Voted Carryover) / $0.00 / $149,521.00 / $149,521.00
7704 / P540007-100048 / Signal Installation - Hague Avenue at Broad Street and Sullivant Avenue (Voted 2016 Debt SIT Supported) / $0.00 / $89,489.00 / $89,489.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2017, the sum of $595,179.82 is appropriated in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5913 (Division of Traffic Management), Project G591801 (PID 98358, Signal Installation - Hague Avenue at Broad Street and at Sullivant), in object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $115,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Division of Infrastructure Management), Project P540007-100043 (Traffic Signal Installation - Pedestrian Hybrid Beacons - Alum Creek Drive), Object Class 06 (Capital Outlay), to Dept-Div 5913 (Division of Traffic Management), Project P540007-100048 (Signal Installation - Hague Avenue at Broad Street and at Sullivant), Object Class 06 (Capital Outlay); that the transfer of $34,521.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Division of Infrastructure Management), Project P540007-100044 (Traffic Signal Installation - Pedestrian Hybrid Beacons - Hayden Rd - Morse Rd - Sunbury Rd) to Dept-Div 5913 (Division of Traffic Management), Project P540007-100048 (Signal Installation - Hague Avenue at Broad Street and at Sullivant), Object Class 06 (Capital Outlay); that the transfer of $89,488.25, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5913 (Division of Traffic Management), Project P540007-100000 (Traffic Signal Installation - General Engineering), Object Class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Management), Project P540007-100048 (Signal Installation - Hague Avenue at Broad Street and at Sullivant), Object Class 06 (Capital Outlay).
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Asplundh Construction Corporation, 481 Schrock Road, Worthington, Ohio, 43229, for the Signal Installation - Hague Avenue at Broad Street and at Sullivant project in the amount of up to $758,353.70 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $75,835.37.
SECTION 5. That the expenditure of $595,179.82, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5913 (Division of Traffic Management), Project G591801 (PID 98358, Signal Installation - Hague Avenue at Broad Street and at Sullivant), in Object Class 06 (Capital Outlay) and that the expenditure of $239,009.25, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Division of Traffic Management), Project P540007-100048 (Signal Installation - Hague Avenue at Broad Street and at Sullivant), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.