Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Development to modify a professional services contract with CHA Consulting, Inc. to add additional funds for design of the UIRF - Livingston Avenue Pedestrian Safety Study.
Ordinance 0473-2022 authorized the Director of the Department of Development to enter into a professional services contract with CHA Consulting, Inc. for the UIRF - Livingston Avenue Pedestrian Safety Study project. The intent of this project is to provide the City of Columbus, Department of Development, additional resources for the preparation of a pedestrian safety and complete streets study of Livingston Avenue from the southern 18th Street signalized intersection to Nelson Road. The study will develop a plan for improvements to promote safety for all roadway users with a focus on reducing severe crashes and vehicular operating speeds. This ordinance authorizes the Director of Development to modify the contract in the amount of $250,000.00.
This modification is necessary to cover the cost of the third task for the project. This task is inherently part of the Study that was initiated by original contract and is not practical to separate the work.
The original contract amount: $150,000.00 (PO316118, Ord. 0473-2022)
The total of Modification No. 1: $250,000.00 (This Ordinance)
The contract amount including all modifications: $400,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against CHA Consulting, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for CHA Consulting, Inc. is CC000802 and expires 03/26/2023.
3. FISCAL IMPACT
Funding in the amount of $250,000.00 is available and appropriated within Fund 7704, the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2022 Capital Improvements Budget and a transfer of funds are necessary to align funding for these project expenditures.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is to modify a contract that was put in place prior to the implementation of the Minority and Woman Owned Business Enterprise & Small Local Business Enterprise program and as such is not a part of the program.
5. EMERGENCY DESIGNATION
Emergency action is requested so the project can proceed as quickly as possible so that safety standards can be updated as soon as possible, to preserve the safety of the traveling public.
Title
To amend the 2022 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of the Department of Development to enter into a contract modification with CHA Consulting, Inc. in connection with the UIRF - Livingston Avenue Pedestrian Safety Study project; to authorize the expenditure of up to $250,000.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($250,000.00)
Body
WHEREAS, contract no. PO316118 with CHA Consulting, Inc., in the amount of $150,000.00, was authorized by ordinance no. 0473-2022; and
WHEREAS, it has become necessary to modify the contract in an amount up to $250,000.00 and provide additional funds for the UIRF - Livingston Avenue Pedestrian Safety Study project; and
WHEREAS, it is necessary to amend the 2022 Capital Improvement Budget and transfer cash and appropriation to provide funding for project expenditures; and
WHEREAS, it is necessary to expend funds relative to the project; and
WHEREAS, this expenditure is to modify a contract that was put in place prior to the implementation of the Minority and Woman Owned Business Enterprise & Small Local Business Enterprise Program and as such is not a part of the program; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to enter into a contract modification with CHA Consulting, Inc. so the project can proceed as quickly as possible so that safety standards can be updated as soon as possible, to preserve the safety of the traveling public thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvements Budget authorized by Ordinance 1896-2022 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530086 - 100000 / 59-03 Misc. Intersection Improvements (Voted Carryover) / $303,918.00 / ($250,000.00) / $53,918.00
7704 / P440005-102180 / UIRF - Livingston Avenue Pedestrian Safety Study (Voted Carryover) / $0.00 / $250,000.00 / $250,000.00
SECTION 2. That the transfer of $250,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530086 - 100000 (59-03 Misc. Intersection Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P440005-102180 (UIRF - Livingston Avenue Pedestrian Safety Study), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Development be, and hereby is, authorized to enter into a contract modification with CHA Consulting, Inc. at 471 East Broad Street, Suite 2010, Columbus, OH 43215, for the UIRF - Livingston Avenue Pedestrian Safety Study project in the amount of $250,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $250,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P440005-102180 (UIRF - Livingston Avenue Pedestrian Safety Study), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.