Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities (DPU) to renew an existing contract with VESOFT Inc. for software maintenance and support services, in the amount of $925.00, with a coverage period of April 1, 2011 through September 30, 2011. This contract is associated with a legacy application that supports the generation of electric and water bills (including storm and sewer). Only six (6) months of support is required to allow sufficient time to completely retire the legacy system, which is being replaced by the Columbus Utility Billing System (CUBS).
It has been determined that VESOFT Inc. is the only provider of software maintenance and support for its software products licensed to the city. Therefore, this contract renewal is being established with the sole source provisions of the Columbus City Code, Section 329.07.
FISCAL IMPACT
During the past two (2) years (2009 and 2010) the Department of Technology, on behalf of DPU expended $1,850.00 each year respectively for software maintenance and support services from VESOFT Inc. The 2011 contract renewal for software maintenance and support services with VESOFT Inc. for six (6) months in the amount of $925.00, is budgeted and available in the 2011 Department of Technology internal service fund.
CONTRACT COMPLIANCE: 95-3788729 Expires: 01/03/2013
Title
To authorize the Director of the Department of Technology and the Director of Public Utilities to renew an existing contract with VESOFT Inc. for software maintenance and support services; in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $925.00 from the Department of Technology, Internal Services Fund. ($925.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology and the Director of Public Utilities to renew an existing software maintenance and support services contract with VESOFT Inc. for six (6) months in the amount of $925.00, with a term period of April 1, 2011 through September 30, 2011; to support the generation of electric and water bills, and
WHEREAS, this contract renewal is in accordance with the sole source provisions of the Columbus City Code, Section 329.07; and
WHEREAS, it is necessary to renew an existing software maintenance and support services contract with VESOFT Inc. to support the daily operation activities, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology and the Director of the Department of Public Utilities be and is hereby authorized to renew an existing software maintenance and support services contract with VESOFT Inc. for six (6) months, with a term period of April 1, 2011 through September 30, 2011, in the amount of $925.00.
SECTION 2: That the expenditure of $925.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Sub-fund: 550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $56.43
Div.: 47-01|Fund: 514|Sub-fund: 600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $358.90
Div.: 47-01|Fund: 514|Sub-fund: 650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $402.37
Div.: 47-01|Fund: 514|Sub-fund: 675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $107.30
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contracts modifications associated with this ordinance.
SECTION 4: That this contract is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.