Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the Sewer System Engineering Section's Construction Administration and Construction Inspection Services Agreement with Stantec Consulting Services, Inc. This contract was originally procured to provide construction administration and construction inspection services for the sanitary and water system projects during the fiscal years of 2008-2010. The funds approved within this legislation will provide for payment of additional services that are needed to conclude ongoing construction projects.
This modification (Mod #4) will increase the contract by an additional $591,541.00 for construction administration - construction inspection services for the Division of Sewers and Drains's Olentangy Main Trunk Sewer Rehabilitation and for the Division of Power and Water's Lazelle Road 2 MG Storage Tank Project.
1.1. Amount of additional funds to be expended: $591,541.00
Original Contract Amount: $ 640,000.00
Modification 1 $ 315,000.00
Modification 2 $ 867,000.00
Modification 3 $ 450,000.00
Modification 4 (current) $ 591,541.00
Amt of orig. contract + Mods 1, 2, 3, 4 2,863,541.00
1.2. Reasons additional goods/services could not be foreseen:
The modification was anticipated and explained in the original legislation. This is a continuation of the anticipated process.
1.3. Reason other procurement processes are not used:
The original contract selected three firms to provide construction administration services for projects in 2008, 2009, and 2010.
1.4. How cost of modification was determined:
A cost proposal was provided by Stantec Consulting Services and reviewed by the Division of Sewerage and Drainage and the Division of Power and Water and was deemed acceptable.
2. MULTI-YEAR CONTRACT:
This ordinance will authorize the expenditure of $591,541.00 for the Olentangy Main Trunk Sewer Rehabilitation and the Lazelle Road 2 MG Storage Tank Project. The Department anticipates requesting additional appropriations to this contract for 2010 fiscal year, through planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill emergency capital improvements related to the approval of a contract modification by City Council. The rate schedules established within this contract will remain in force throughout the life of the contract.
3. FISCAL IMPACT:
Sanitary funding for this modification will come from the Sanitary B.A.B.s (Build America Bonds) Fund. This ordinance authorizes the Director of Public Utilities to transfer within and the expenditure of $311,541.00 in funds from the Sanitary B.A.B.s (Build America Bonds) Fund (668), and to amend the 2009 Capital Improvement Budget.
Water funding for this modification will come from the Ohio Water Development Authority (OWDA) Fund. Loan No. 5448 was approved on December 10, 2009. An amendment to the 2009 Capital Improvement Budget is also necessary.
4. CONTRACT COMPLIANCE INFO: 11-2167170 | MAJ | Expiration Date: 01/07/2010
5. EMERGENCY DESIGNATION:
The Department of Public Utilities is requesting that this ordinance be made an emergency measure in order to expedite the establishment of the contract services that are necessary to ensure that the sanitary system is being rehabilitated and/or replaced to ensure continued operation of these vital infrastructures.
Title
To authorize the Director of Public Utilities to execute a planned contract modification of the construction administration - construction inspection services agreement with Stantec Consulting Services, Inc.; for the Olentangy Main Trunk Sewer Rehabilitation and the Lazelle Road 2 MG Storage Tank projects; to authorize the transfer within and the expenditure of $311,541.00 in funds from the Sanitary B.A.B.s (Build America Bonds) Fund; to authorize the appropriation and expenditure of $280,000.00 from the Ohio Water Development Authority (OWDA) Fund; to amend the 2009 Capital Improvement Budget; and to declare an emergency. ($591,541.00)
Body
WHEREAS, it is necessary to modify the construction administration and construction inspection services contract with Stantec Consulting Services, Inc., for the Olentangy Main Trunk Sewer Rehabilitation and the Lazelle Road 2 MG Storage Tank projects; to provide additional monies to cover the cost of needed additions to the contract work in accordance with the Department's design requirements in an effort to ensure the continued operation of its sanitary and water infrastructures; and
WHEREAS, the original contract number EL008272-002 for $640,000 was authorized by Ordinance No. 0847-2008, passed June 9, 2008, was executed on June 24, 2008, and was approved by the City Attorney on June 30, 2008; and
WHEREAS, modification #1 (Morse Road 36" Water Main Part II) to the original contract number EL008814-001 for $315,000.00 was passed by City Council via Ordinance No. 1548-2008, October 27, 2008; and signed by the City Attorney on December 5, 2008; and
WHEREAS, modification #2 (Dublin Road Water Plant Disinfection & Miscellaneous Improvements Project) to the original contract No. EL008272-002 for $867,000.00 was passed by City Council via Ordinance 1732-2008, November 10, 2008; signed by the City Attorney on December 4, 2008; and
WHEREAS, modification #3 (River South Phase II Project) to the original contract number EL009475 for $450,000.00 was passed by City Council via Ordinance number 0639-2009, June 1, 2009; signed by the City Attorney on July 15, 2009; and
WHEREAS, it is necessary to authorize the transfer within the Sanitary B.A.B.'s (Build America Bonds) Fund in the amount of $310,722.00 for the purposes of providing sufficient funding for the sanitary expenditure; and
WHEREAS, it is necessary to authorize the expenditure of funds from the Sanitary B.A.B.s (Build America Bonds) Fund and the Ohio Water Development Authority (OWDA) Fund for purposes of providing sufficient funding for the project expenditure; and
WHEREAS, Ohio Water Development Authority (OWDA) Fund has a loan for the City of Columbus and was approved on December 10, 2009, in the amount of $280,000.00; identified as OWDA Loan No. 5448 for the above listed project; and
WHEREAS, it is necessary to appropriate the proceeds from the aforementioned loan, to authorize the expenditure of funds required to award the subject contract, and to provide the requisite budget authority for said award; and
WHEREAS, it is necessary to authorize the amendment of the 2009 Capital Improvements Budget for the purposes of creating and providing sufficient budget authority for the aforementioned expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Divisions of Sewerage and Drainage and Power and Water, in that it is immediately necessary to authorize the Director of Public Utilities to modify and increase the construction administration and construction inspection services contract with Stantec Consulting Services, Inc., for the Olentangy Main Trunk Sewer Rehabilitation and the Lazelle Road 2 MG Storage Tank projects, in an emergency manner in order to ensure the continued operation of vital sanitary and water infrastructures for the City, and to authorize the appropriation and expenditure of funds from the Ohio Water Development Authority (OWDA) Fund, for the immediate preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and hereby is authorized to modify and increase the professional engineering services agreement with Stantec Consulting Services, Inc., 1500 Lake Shore Dr., Columbus, Ohio 43204, that will continue to provide construction administration and construction inspection services for sewer and water improvement projects in accordance with the terms and conditions of the contract on file in the offices of the Division of Sewerage and Drainage's Sewer System Engineering Section and the Division of Power and Water's Distribution Design Engineering Section.
Section 2. That the City Auditor is hereby authorized to transfer $310,722.00 within the Department of Public Utilities, Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage Sanitary B.A.B.s (Build America Bonds) Fund, Fund No. 668, Object Level Three 6686, as follows:
From:
Project No. | Project Name | OCA Code | Change
650691-100002 | OSIS Downtown Odor Control | 651692 | (-$310,722.00)
To:
Project No. | Project Name | OCA Code | Change
650725-100000 | Olentangy Main Trunk Sewer Rehabilitation | 668725 | (+$310,722.00)
Section 3. That the proceeds from the Ohio Water Development Authority (OWDA) Fund, Loan No. 5448, for the Lazelle Road 2 MG Storage Tank Project, and funds from the unappropriated monies in Fund 616, the amount of $280,000.00 is hereby appropriated to the Division of Power and Water, Division 60-09, Fund No. 616, Object Level One 06, Object Level Three 6686, OCA Code 616424, Project No. 690424-100000.
Section 4. That the City Auditor be and hereby is authorized to expend a total of $311,541.00 from the Sanitary B.A.B.s (Build America Bonds) Fund 668 into the Olentangy Main Trunk Sewer Rehabilitation | Fund 668 | Div. 60-05 | Proj. 650725-100000 | Olentangy Main Trunk Sewer Rehabilitation | OCA Code 668725 | Object Level Three 6686
Section 5. That for the purpose of paying the cost of the Ohio Water Development Authority (OWDA) Fund Eligible Items within the aforementioned contract, the following expenditure, or as much thereof as may be needed, is hereby authorized as follows: Ohio Water Development Authority (OWDA) Fund | Fund 616 | Div. 60-09 | Project 690424-100000 | Lazelle Road 2 MG Storage Tank | OCA Code 616424 | Object Level Three 6686 | Amount $280,000.00.
Section 6. That the 2009 Capital Improvements Budget Ordinance No. 0806-2009 is hereby amended as follows, to provide sufficient budget authority for the Capital Improvement Projects listed herein:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
668 | 650691-100002 | OSIS Downtown Odor Control | $1,800,000 | $1,489,278 | (-$310,722)
668 | 650725-100000 | Olentangy Main Trunk Sewer Rehabilitation | $1,333,000 | $1,642,960 | (+$309,960)
616 | 690424-100000 | Lazelle Road 2 MG Storage Tank | $4,156,900 | $4,436,900 | +$280,000
Section 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
Section 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
Section 10. That the contracted firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage and Power and Water.
Section 11. That for the reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves not vetoes the same.