Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Trucco Construction Company in the amount of $1,506,397.31, for the Cooke Road 20" Water Line Improvements Project, Division of Power and Water Contract Number 2006.
This is a joint project between the Department of Public Utilities and the Franklin County Engineer's Office. The Public Utilities portion of this project consists of installing a 20-inch water line and appurtenances; the Franklin County portion consists of replacing a 9-foot x 6-foot culvert and resurfacing the roadway within the county Right-of-Way.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL
FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to improve the existing infrastructure along Cooke Road from I-71 to Maize Road. This includes replacing the existing 20-inch water line from I-71 to Maize Road. This water line was in conflict with the proposed culvert the Franklin County Engineer's Office needed to install. The new water line constructed under this project will replace a line that needed to be replaced due to its condition and material type. Replacement of this water line will decrease burden on water maintenance operations. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened five bids on June 13, 2012 from: Trucco Construction Company - $1,506,397.31; Conie Construction Co. - $1,531,354.00; John Eramo & Sons, Inc. - $1,538,461.10; Nickolas Savko & Sons, Inc. - $1,580,669.09; and George J. Igel & Co. - $1,600,318.45.
Trucco Construction Company's bid was deemed the lowest, most responsive and responsible bid in the amount of $1,506,397.31. Their Contract Compliance Number is 31-1293605 (expires 6/12/14, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amount can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Trucco Construction Company.
4. EMERGENCY DESIGNATION: The roadway will be completely shut down which serves at least 2 different schools. Emergency action is requested so construction can be completed while schools are on summer break, preventing significant traffic impacts and avoid safety issues for the students and faculty of the schools.
5. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2012 Capital Improvements Budget. The Franklin County Engineer's Office will reimburse the Department of Public Utilities once construction is complete and inspected (currently estimated at $400,000.00). The Department entered into this reimbursement agreement with the County under Ordinance No. 0863-2012, passed May 14, 2012.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Trucco Construction Company for the Cooke Road 20" Water Line Improvements Project; to amend the 2012 Capital Improvements Budget; to authorize a transfer and expenditure up to $1,506,397.31 from the Water Works Enlargement Voted Bonds Fund; for the Division of Power and Water; and to declare an emergency. ($1,506,397.31)
Body
WHEREAS, five bids for the Cooke Road 20" Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on June 13, 2012; and
WHEREAS, the lowest, most responsive and responsible bid was from Trucco Construction Company in the amount of $1,506,397.31; and
WHEREAS, the Franklin County Engineer's Office will also participate in this project and provide funding for replacing a 9-foot x 6-foot culvert and additional pavement resurfacing; and
WHEREAS, the Franklin County Engineer's Office will reimburse the Department of Public Utilities once construction is complete and inspected; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Cooke Road 20" Water Line Improvements Project with Trucco Construction Company; and
WHEREAS, it is necessary for this Council to authorize the transfer and expend funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Power and Water; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with Trucco Construction Company, for the Cooke Road 20" Water Line Improvements Project, in an emergency manner in order to have construction completed while schools are on summer break, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Cooke Road 20" Water Line Improvements Project with the lowest, most responsive, and responsible bidder, Trucco Construction Company, 3531 Airport Road, Delaware, Ohio 43015; in the amount of $1,506,397.31; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $1,506,397.31 within the Department of Public Utilities, Division of Power and Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6629, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690026-100000 (carryover) | Misc. Water Fac. | 642900 | -$13,144.46
606 | 690026-100002 (carryover) | 910/Indianola Bldg Imp's | 623639 | -$727,156.42
606 | 690473-100002 (carryover) | Morrison Rd. Booster Sta. | 647302 | -$7,156.86
606 | 690370-100000 (carryover) | Upground Reservoir | 642900 | -$528,341.50
606 | 690441-100000 (carryover) | Alum Creek Pump. Sta. Imp's | 690441 | -$230,598.07
606 | 690236-100064 (carryover) | Cooke Rd. 20" WL Imp's | 663664 | +$1,506,397.31
SECTION 3. That the 2012 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690026-100000 (carryover) | Misc. Water Fac. | $0 | $13,145 | +$13,145
(establish authority for cancellation)
606 | 690026-100000 (carryover) | Misc. Water Fac. | $13,145 | $0 | -$13,145
606 | 690026-100002 (carryover) | 910/Indianola Bldg Imp's | $1,124,028 | $1,124,030 | +$2
(establish authority to match cash)
606 | 690026-100002 (carryover) | 910/Indianola Bldg Imp's | $1,124,030 | $396,873 | -$727,157
606 | 690473-100002 (carryover) | Morrison Rd. Booster Sta. | $0| $15,657 | +$15,657 (establish authority for cancellation)
606 | 690473-100002 (carryover) | Morrison Rd. Booster Sta. | $15,657 | $8,500 | -$7,157
606 | 690370-100000 (carryover) | Upground Reservoir | $3,633,342 | $3,105,000 | -$528,342
606 | 690441-100000 (carryover) | Alum Crk. Pump. Sta. Imp's | $692,408 | $461,809 | -$230,599
606 | 690236-100064 (carryover) | Cooke Rd. 20" WL Imp's | $0 | $1,506,400 | +$1,506,400
SECTION 4. That the expenditure of $1,506,397.31 is hereby authorized for the Cooke Road 20" Water Line Improvements Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690236-100064 (carryover), Object Level Three 6629, OCA Code 663664.
SECTION 5. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.