Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into a professional design services agreement with Chester Engineers, Inc. for the Jackson Pike Wastewater Treatment Plant Corrosion Prevention and Protective Coating Systems Project for the Division of Sewerage and Drainage. The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis.
It has been determined that the protective coatings on many plant structures, buildings and process items are in need of rehabilitation. This project will implement a study and prepare a report indicating the specific areas, structures and process items in need of attention, the procedures necessary for the rehabilitation, and the steps necessary to inhibit deterioration in the future. It will also prepare a General Corrosion Prevention and Protective Coating Specification and prepare electronic bid documents for Corrosion Prevention and Protective Coating applications for the locations selected by the City. The actual emplacement of the designed work will be by construction contract; this Design Professional (DP) services contract will provide: preliminary design, detailed design, bidding assistance, construction-phase engineering, start-up and commissioning assistance, record documentation preparation assistance, and other services for this project, as directed by the City.
The contract shall be funded by incremental appropriation, through the use of modifications. This original award will provide funding for the Preliminary and Detailed Design. The future needs for services during construction are anticipated to begin in 2011, at which time a future modification is planned. A modification for services during construction is anticipated for each construction contract. The overall contract duration, from initiation of Preliminary Design services to completion of services during construction, is estimated to be 7 years. The following is an estimate of costs for the contract:
Original Contract $ 500,000.00
Future Modification No. 1 $ 150,000.00
Future Modification No. 2 $ 150,000.00
Future Modification No. 3 $ 150,000.00
Future Modification No. 4 $ 150,000.00
Future Modification No. 5 $ 150,000.00
Future Modification No. 6 $ 150,000.00
CURRENT PROPOSED TOTAL $ 1,400,000.00
B. Procurement Information: The basis for selection of the chosen professional engineering services firm: The Division advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage received technical proposals on September 15, 2010 from Chester Engineers, Inc. and Donahue Ideas, LLC. These proposals were reviewed and ranked by a Professional Engineering Services Selection Committee in order to determine the consultant best qualified to provide the services for this project. The committee ranked the proposals on quality and feasibility. After careful consideration, the committee recommended that Chester Engineers, Inc. be selected to provide the engineering services for this study, for which the Division Administrator has concurred.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
C. Contract Compliance No.: 20-2401674 | MBE | Exp 06/04/2011
D. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
This ordinance authorizes the Director of Public Utilities to expend $500,000.00 in funds from the Sanitary Sewer System GO (General Obligation) Bond Fund, Fund 664 for this expenditure. There is sufficient budget authority in the 2010 Capital Improvements Budget for this expenditure for the Division of Sewerage and Drainage.
Title
To authorize the Director of Public Utilities to enter into a professional design services agreement with Chester Engineers, Inc. for the Jackson Pike Wastewater Treatment Plant Corrosion Prevention and Protective Coating Systems Project; and to expend $500,000.00 in funds from the Sanitary Sewer System GO Bond Fund for the Division of Sewerage and Drainage. ($500,000.00).
Body
WHEREAS, the procurement was conducted in accordance with the Request For Proposals (RFP) process set forth in Section 329.14, Columbus City Codes, 1959: Two proposals were received and the Division's Evaluation Committee selected Chester Engineers, Inc. from the two firms; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities, hereby requests this City Council to authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Chester Engineers, Inc. for an amount of $500,000.00 in connection with the Jackson Pike Wastewater Treatment Plant Corrosion Prevention and Protective Coating Systems project; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary Sewer System GO Bond Fund, Fund 664; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Chester Engineers, Inc. in connection with the Jackson Pike Wastewater Treatment Plant Corrosion Prevention and Protective Coating Systems project, at the earliest practicable date for the preservation of the public health, peace, property, safety and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to enter into an agreement for professional engineering services with Chester Engineers, Inc. in connection with the Jackson Pike Wastewater Treatment Plant Corrosion Prevention and Protective Coating Systems project, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor be and hereby is authorized to expend a total of $500,000.00 or as much as may be needed for the purpose of paying the cost of the professional engineering services agreement from the Sanitary Sewer System GO (General Obligation) Bond Fund, Fund 664 into the Jackson Pike Wastewater Treatment Plant Corrosion Prevention and Protective Coating Systems project | Fund 664 | Div. 60-05 | Project 650259-100001 | 650259 | Object Level Three 6676.
Section 3. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That the contracted firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.