Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue purchase orders to Stryker Sales Corporation, and ZOLL Medical Corporation for the purchase of Fire and EMS equipment for the Alternative Emergency Response Vehicles (AVR).
The Division of Fire purchased five (5) AVR transport vehicles (medics) from Atlantic Emergency Solutions for the implementation of alternative emergency response vehicle deployment. The Division of Fire has an immediate need to upfit the five (5) AVR’s with Stryker EMS equipment, including five (5) Power Load Cots and five (5) Stair Chairs into the new medics and ZOLL Medical supplies, including five (5) Refurbished X Series Monitor/Defibrillators to meet original bid specification (RFQ025981.)
BID INFORMATION: Stryker Sales Corporation ~ FID #382902424 / Vendor 030281 ~ The Division of Fire requests the purchase of five (5) Stryker Stair Chairs - Pro Model 6252 with footrest and head support and one year Stair Chair ProCare. The Division of Fire also requests the purchase of five (5) Stryker Ambulance Power Cots/Loaders with wheel guide, 6507 power pro-2, battery charger, power cord, Lithium-ion battery with one-year Powerload ProCare for use in the aforementioned AVR’s in the total amount of $362,214.80. In the past these cots have been included in the specifications along with other EMS equipment that comes on the EMS vehicles. However, buying directly from the manufacturer will result in a significant savings to the City. A waiver of the competitive bidding provisions of the Columbus City Codes, Chapter 329 is necessary for this purchase as the Stryker Stair Chair and Power Cot/Loaders are the standardized ambulance cot deployed by the Division of Fire, making it impractical to bid given Stryker is the sole distributor for this proprietary equipment.
ZOLL Medical Corporation ~ FID #042711626 / Vendor #000197 ~ The Division of Fire requests the purchase of five (5) refurbished X Series Monitor/Defibrillators - 12 Lead ECG, Pacing, NIBP, SpO2, SpCO, SPMet, EtCO2, CPR Expansion Packs with cuff kit, rechargeable battery, charger, reusable EMS patient cables, reusable sensor with connector and 4G Global modem in the amount of $112,152.40. A waiver of the competitive bidding provisions of the Columbus City Codes, Chapter 329 is necessary for this purchase as the ZOLL Monitor/Defibrillators are the standardized ambulance equipment deployed by the Division of Fire, making it impractical to bid. Also, when the ARV’s were purchases with RFQ025981 it was stated that the Division of Fire was required to supply these specific items.
EMERGENCY DESIGNATION: Emergency action is requested for the EMS equipment to avoid delays in purchasing due to potential supply chain shortages.
FISCAL IMPACT: This ordinance authorizes an expenditure of $474,367.20 for the upfit needed on Columbus Fire Division five (5) AVR’s to place them into service. Funds are available within the Income Tax Set Aside Subfund and the Safety Bond Fund, Fund 7701. An appropriation and a transfer of cash and appropriation is required to fund this project. An amendment to the 2024 Capital Improvement Budget is also necessary.
Title
To authorize a transfer of cash and appropriation between projects within the Safety Bond Fund; to amend the 2024 Capital Improvement Budget; to authorize an appropriation of $352,670.00 in the Income Tax Set Aside Subfund; to authorize the Finance and Management Director, on behalf of the Department of Public Safety, to enter into contracts with and issue purchase orders to Stryker Sales Corporation for the purchase of Stair Chairs and Power Cots and Loaders in the amount of $362,214.80, and ZOLL Medical Corporation for the purchase of refurbished X Series Monitor/Defibrillators in the amount of $112,152.40; to waive the competitive bidding provisions of the Columbus City Codes; to authorize the expenditure of $352,670.00 from the Income Tax Set Aside Subfund and $121,697.20 from the Safety Bond Fund; and to declare an emergency. ($474,367.20)
Body
WHEREAS, it is necessary to amend the 2024 Capital Improvements Budget within the Safety Bond Fund, Fund 7701; and
WHEREAS, it is necessary to transfer cash and appropriation within the Safety Bond Fund, Fund 7701, to properly align cash with projected expenditure; and
WHEREAS, it is necessary to authorize the appropriation of cash within the Income Tax Set Aside Subfund; and
WHEREAS, the Division of Fire has an immediate need to purchase Stryker EMS equipment, including Stair Chairs and Power Load Cots/Loaders to equip the ARV’s and the Division of Fire needs to purchase X Series Monitor/Defibrillators from ZOLL Medical Corporation to equip the ARV’s used in emergency response per RFQ025981; and
WHEREAS, it is necessary to authorize the Director of Finance and Management, on behalf of the Department of Public Safety, to issue purchase orders to Stryker Sales Corporation, and ZOLL Medical Corporation for the purchase of related ARV equipment needed by the Division of Fire; and
WHEREAS, a waiver to the competitive bidding provisions of the Columbus City Codes is requested per the explanation in the attachment to this ordinance; and
WHEREAS, it is necessary to authorize an expenditure from the Income Tax Set Aside Subfund and the Safety Bond Fund, Fund 7701, for purchase of related ARV equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to authorize the Director of the Department of Finance and Management to order the Fie and EMS equipment for the Alternative Emergency Response Vehicles now in order to avoid delays in purchasing due to potential supply chain shortages all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Department of Public Safety, be and is hereby authorized to issue a purchase order to Stryker Sales Corporation for the purchase of Stair Chairs and Power Cots and Loaders in the amount of $362,214.80; and to issue a purchase order to ZOLL Medical Corporation for the purchase of refurbished X Series Monitor/Defibrillators in the amount of $112,152.40, on behalf of the Division of Fire.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $352,670.00 is appropriated in the Income Tax Set Aside Subfund 1000-100099, per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of cash and appropriation in the amount of $121,697.20 is hereby authorized between projects within the Safety Bond Fund, Fund 7701, per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $121,697.20, or so much thereof as may be needed, is authorized in Fund 7701 (Safety Bond Fund), Dept-Div 3004 (Division of Fire), Project P340150-100000 (Fire Apparatus Replacement - Medics), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $352,670.00, or so much thereof as may be needed, is authorized in Subfund 1000-100099 (Income Tax Set Aside Subfund), Dept-Div 3004 (Division of Fire), in Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 6. That all funds necessary to carry out the purpose of this ordinance are deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That the 2024 Capital Improvement Budget be amended as follows to establish proper authority for this expenditure:
Fund / Project Name (Funding Source) / Project Number / Current Authority / Revised Authority / Difference__
7701 / Impound Lot Resurfacing (Voted Carryover) / P330066-100006 / $12,555,067.00 / $12,433,370.00 / ($121,697.00)
7701 / Fire Apparatus Replacement - Medics (Voted Carryover) / P340150-100000 / $60,000.00 / $181,697.00 / $121,697.00
SECTION 10. That this Council finds it is in the best interest of the City of Columbus to waive the competitive bidding equipment provisions of the Columbus City Codes, Chapter 329, relating to the aforementioned purchases from Stryker Sales Corporation and ZOLL Medical Corporation for the Division of Fire.
SECTION 11. That for the reasons stated in the preamble hereto, which are hereby made a part hereof, this ordinance is declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.