Explanation
BACKGROUND:
This legislation is to authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health, to enter into contract with Netsmart NY, for licensing and software support of the Avatar claims billing and behavioral health data system, which is necessary to meet the requirements of the grantor and the Ohio Department of Alcohol and Drug Addiction Services. Netsmart NY will provide the Alcohol and Drug Abuse Program with ongoing technical support for the system. The contract coverage term period associated with 2009 support is January 1, 2009 through December 31, 2009. The contract coverage term period associated with 2010 support is January 1, 2010 through March 31, 2011. This ordinance also authorizes the annual subscription to the Wiley Library (Content: Outpatient Treatment and Women's Recovery) for the coverage term period of January 1, 2010 through March 31, 2011.
Due to the fact that the licensing and software are proprietary, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.07.
EMERGENCY:
Emergency action is requested to ensure the continued operation of the Alcohol and Drug Abuse Program since revenue will be impacted if the billing system's functionality is disrupted and to avoid any delays in providing the program services.
FISCAL IMPACT:
This system was initially purchased by the Columbus Board of Health by authority of Ordinance No. 2078-2005 (EL00586), passed December 12, 2005. It was initially funded with $38,175.00 from the Health Department Grants Fund and $10,000.00 from the Department of Technology, totaling $48,175.00. The support was renewed with Health Department Grant Funding for a one-year period of January 1 to December 31st in 2007, at a cost of $8,427.00 and $9,175.00 in 2008. The 2009 and 2010 funding for the cost of the licensing renewal, and software maintenance and support of the Avatar System moved to the Department of Technology Direct Budget. The cost of the 2009 and 2010 licensing and software support is $24,183.75, bringing the aggregate total contract amount to $41,785.75. The contract coverage term period associated with 2009 support is January 1, 2009 through December 31, 2009. The contract coverage term period associated with 2010 support is January 1, 2010 through March 31, 2011. This ordinance also authorizes the annual subscription to the Wiley Library for the coverage term period of January 1, 2010 through March 31, 2011. The amount of $24,183.75 is budgeted and available within the Department of Technology's Internal Services Fund.
CONTRACT COMPLIANCE:
Vendor: Netsmart New York F.I.D/CC #: 11-3215536 Expiration Date: 3/31/2010
Title
To authorize the Director of the Department of Technology and the Director of the Department of Columbus Public Health to enter into contract with Netsmart NY, for licensing and software support of the Avatar claims billing and behavioral health data system and the Wiley Library subscription, which is necessary to meet the requirements of the grantor and the Ohio Department of Alcohol and Drug Addiction Services; in accordance with the provisions of sole source procurement of the Columbus City Code; to authorize the expenditure of $24,183.75 from the Department of Technology's Internal Services Fund; and to declare an emergency. ($24,183.75)
Body
WHEREAS, a need exists for licensing and software support of the Avatar claims billing and behavioral health data system and the Wiley Library subscription, which is necessary to meet the requirements of the grantor and the Ohio Department of Alcohol and Drug Addiction Services; and
WHEREAS, ordinance number 2078-2005 authorized the Director of the Department of Columbus Public Health to establish a contract for support of the Avatar claims billing and behavioral health data system, which is necessary to meet the requirements of the grantor and the Ohio Department of Alcohol and Drug Addiction Services, at the Health Department's facility located at 240 Parsons Ave.; and
WHEREAS, the Department of Technology is requesting that this agreement is to be established in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07; and
WHEREAS, the ordinance is being submitted as an emergency measure to continue with the necessary services without interruption; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology and the Department of Columbus Public Health in that it is immediately necessary to enter into contract with Netsmart NY, for licensing and software support of the Avatar claims billing and behavioral health data system and the Wiley Library subscription, which is necessary to meet the requirements of the grantor and the Ohio Department of Alcohol and Drug Addiction Services, thereby preserving the public health, peace, property, safety and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology and the Director of the Department of Columbus Public Health be and is hereby authorized to enter into contract with Netsmart NY, in the amount of $24,183.75 for licensing and software support for the Avatar claims billing and behavioral health data system, which is necessary to meet the requirements of the grantor and the Ohio Department of Alcohol and Drug Addiction Services, at the Health Department's facility located at 240 Parsons Ave. The contract coverage term period associated with 2009 support is January 1, 2009 through December 31, 2009. The contract coverage term period associated with 2010 support is January 1, 2010 through March 31, 2011. This ordinance also authorizes the annual subscription to the Wiley Library for the coverage term period of January 1, 2010 through March 31, 2011.
SECTION 2. That the expenditure of $24,183.75 is hereby authorized to be expended from:
Division: 47-02|Fund: 514|Subfund: 001|OCA Code: 470202|Obj. Level 1:03|Obj. Level 3: 3358|Amount: $1,335.00
Division: 47-02|Fund: 514|Subfund: 001|OCA Code: 470202|Obj. Level 1:03|Obj. Level 3: 3369|Amount: $8,232.00
Division: 47-01|Fund: 514|Subfund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3358|Amount: $3,806.50
Division: 47-01|Fund: 514|Subfund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3369|Amount: $10,810.25
SECTION 3. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.