Explanation
BACKGROUND: The Police Division needs to purchase three (3) prisoner transport vehicles to replace old, worn out, high mileage vehicles that are not cost effective to maintain or repair. This legislation authorizes the purchase of three (3) cab & chassis with modular bodies for prisoner transport from Bob McDorman Chevrolet using General Fund monies allocated to the Fleet Management Division for vehicle replacement in accordance with Solicitation SA001340GRW. Bids were received as follows:
Vendor Price (ea.)
Bob McDorman Chevrolet $50,893.91
Graham Ford $54,991.00
Greenfield Pontiac Buick $50,620.00
Havis-Shields Equipment Corp. $53,884.00
Byers Chevrolet LLC $47,493.00
Sixty six (66) vendors were solicited, sixty five (65) majority, one (1) minority. Five (5) bids were received, all majority. Byers Chevrolet was the apparent low bidder; however, they did not meet specification 3.14.1 for an extended cab and bid a regular cab, making them non-responsive. Greenfield Pontiac Buick GMC is the next apparent low bidder, however when the local credit is applied, Bob McDorman Chevrolet is the lowest responsive and responsible bidder.
Bob McDorman Chevrolet contract compliance number is 310714139, expires 9/03/2005. This is a majority business enterprise.
Emergency action is necessary to meet the manufacturer's order cutoff deadline.
FISCAL IMPACT: Funds for the purchase of police vehicles are budgeted in the 2004 Fleet Management General Fund vehicle allocation budget. The cost of the three (3) prisoner transport vehicles will be $152,681.73.
Title
To authorize the Finance Director to establish a purchase order to purchase three (3) prisoner transport vehicles for the Police Division from Bob McDorman Chevrolet, to authorize the expenditure of $152,681.73 from the Fleet Management Division's General Fund vehicle allocation, and to declare an emergency. ($152,681.73)
Body
WHEREAS, the Police Division needs to replace prisoner transport vehicles that are high mileage and high maintenance; and
WHEREAS, the Fleet Management Division has General Fund monies budgeted for vehicle replacements, and
WHEREAS, bids were taken for these vehicles via Solicitation SA001340GRW, with Bob McDorman Chevrolet being the lowest, responsive and responsible bidder that met the specifications, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Fleet Management Division, in that it is immediately necessary to place the order for these vehicles in order to meet the manufacturer's order cutoff deadline for the purchase of three (3) prisoner transport vehicles, thereby preserving the public health, peace, property, safety, and welfare, now, in which the emergency is set forth and defined in a preamble thereto, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and is hereby authorized and directed to issue a purchase order to purchase three (3) prisoner transport vehicles from Bob McDorman Chevrolet for the Police Division in accordance with Solicitation SA001340GRW.
Section 2. That the expenditure of $152,681.73, or so much thereof as may be necessary, be and is hereby authorized from funds available within the Fleet Management Division General Fund vehicle allocation; Department No. 59-05; Fund 010; OCA Code 591201; OL3 Code 6650.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.