Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with George J. Igel & Co., in the amount of $2,082,321.78, for the Group Three Water Line Improvements Project, Division of Power and Water Contract Number 939. This legislation will also authorize the appropriation and expenditure of said funds from the Ohio Water Development Authority (OWDA) Fund.
This project consists of 13 locations around the Franklinton area: Sullivant Avenue., Floral Avenue, Souder Avenue, River Street, Eakin Road, Rosemont Avenue, Shady Lane, Forest Drive, Humphery Avenue, Columbian Street, Vaughn Street, Mound Street, and Davis Avenue.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened six bids on November 11, 2009. Bids were received from: George J. Igel & Co. - $2,082,321.78; Columbus Asphalt Paving - $2,095,416.35; Danbert Inc. - $2,059,136.09; John Eramo & Sons, Inc. - $2,139,885.80; Complete General Construction Co. - $2,430,322.26; and Shelly & Sands Inc. - $2,496,059.94.
Danbert Inc. submitted the lowest bid, however, George J. Igel & Co. is considered the most responsive and responsible bidder after the Tier II Creditable Factors were taken into account. George J. Igel & Co.scored higher credits in the areas of: local vendor, quality training, and environmental preference. The Division's project manager has recommended the award go to George J. Igel & Co. based on the estimate and evaluation of their proposal, and the Administrator of the Division of Power and Water has agreed.
George J. Igel & Co.'s Contract Compliance Number is 31-4214570 (expires 3/11/11, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: Monies for this project are provided from the Ohio Water Development Authority (OWDA) Fund. Loan No. 5447 was approved on December 10, 2009.
Title
To authorize the Director of Public Utilities to execute a contract with George J. Igel & Co. for construction of the Group Three Water Line Improvements Project; for the Division of Power and Water; and to authorize the appropriation and expenditure of $2,082,321.78 from the Ohio Water Development Authority (OWDA) Fund. ($2,082,321.78)
Body
WHEREAS, six bids for the Group Three Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on November 11, 2009; and
WHEREAS, it was determined that George J. Igel & Co. submitted the best, responsive and responsible bid proposal in the amount of $2,082,321.78; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Group Three Water Line Improvements Project; and
WHEREAS, Ohio Water Development Authority (OWDA) Fund has a loan for the City of Columbus and was approved on December 10, 2009, in the amount of $2,082,321.78; identified as OWDA Loan No. 5447 for the above listed project; and
WHEREAS, it is necessary to appropriate the proceeds from the aforementioned loan, to authorize the expenditure of funds required to award the subject contract, and to provide the requisite budget authority for said award; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with George J. Igel & Co. for the Group Three Water Line Improvements Project, to authorize the appropriation and expenditure of funds from the Ohio Water Development Authority (OWDA) Fund, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Group Three Water Line Improvements Project with the best, responsive, and responsible bidder, George J. Igel & Co., 2040 Alum Creek Dr., Columbus, Ohio 43207; in the amount of $2,082,321.78; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the proceeds from the Ohio Water Development Authority (OWDA) Fund, Loan No. 5447, for the Group Three Water Line Improvements Project, and funds from the unappropriated monies in Fund 616, the amount of $2,082,321.78 is hereby appropriated to the Division of Power and Water, Division 60-09, Fund No. 616, Object Level One 06, Object Level Three 6629, OCA Code 623616, Project No. 690236-100016.
SECTION 3. That for the purpose of paying the cost of the Ohio Water Development Authority (OWDA) Fund Eligible Items within the aforementioned contract, the following expenditure, or as much thereof as may be needed, is hereby authorized as follows: Fund No. 616, Dept/Div. No. 60-09, Project: 690236-100016, OCA Code 623616, Object Level One 06, Object Level Three 6629, Amount $2,082,321.78.
SECTION 4. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.