Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into a planned modification with Synagro Central, LLC for the purpose of providing Land Application Services for the Division of Sewerage and Drainage.
This contract provides the Department of Public Utilities, Division of Sewerage and Drainage the service of applying sewage sludge for agricultural purposes. The contract is utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and the Compost Facility. The contract language provided for a one (1) year agreement in effect to and including July 31, 2012. Furthermore, upon mutual agreement and approval by the Columbus City Council, this agreement allows for two (2) extensions on a year to year basis and funds availability. This is the second modification, and the new expiration date will be July 31, 2014.
SUPPLIER: Synagro Central, LLC (76-0612568) Expires November 27, 2014. The vendor does not have MBE/FBE status. This vendor will be utilizing a subcontractor who does not have MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 2 is $400,000.00. Total contract amount including this modification is $1,350,000.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber the funds budgeted for fiscal year 2013 for the Division of Sewerage and Drainage.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $300,000.00 is needed and budgeted for this service for the Jackson Pike Wastewater Treatment Plant. $100,000.00 is needed and budgeted for this service for the Southerly Wastewater Treatment Plant.
$577,179.58 was spent in 2012
$0.00 was spent in 2011
$0.00 was spent in 2010
Title
To authorize the Director of Public Utilities to enter into a planned modification with Synagro Central, LLC for the Land Application Program for the Division of Sewerage and Drainage, and to authorize the expenditure of $400,000.00 from the Sewerage System Operating Fund. ($400,000.00)
Body
WHEREAS, the Division of Sewerage and Drainage utilizes a contract that provides the service of applying sewage sludge for agricultural purposes, and
WHEREAS, this contract is utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant and the Compost Facility, and
WHEREAS, the Director of Public Utilities received two (2) formal bids on March 30, 2011 and Synagro Central, LLC was awarded the contract, and
WHEREAS, the original contract was for one (1) year through July 31, 2012 and upon mutual agreement and approval by the Columbus City Council, this contract can be extended for two (2) additional years on a year to year basis and funds availability, and
WHEREAS, the Division of Sewerage and Drainage wishes to extend and increase the current contract for one (1) additional year with a new expiration date of July 31, 2014; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a planned modification of EL011913 with Synagro Central, LLC for Land Application Services for the Division of Sewerage and Drainage. Total amount of modification No. 1 is ADD $400,000.00. Total contract amount including this modification is $1,350,000.00.
SECTION 2. That the original bid specifications allowed for a one (1) year agreement which would be effective to and including July 31, 2012. Furthermore, upon mutual agreement and approval by the Columbus City Council, this contract allows for two (2) extensions on a year to year basis and funds availability. That the Division of Sewerage and Drainage wishes to extend the contract for one (1) additional year with a new expiration date of July 31, 2014.
SECTION 3. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 4. That the expenditure of $400,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650 as follows:
OCA: 605022
Object Level 1: 03
Object Level 3: 3419
Amount: $300,000.00
OCA: 605055
Object Level 1: 03
Object Level 3: 3419
Amount: $100,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.