City of Columbus - File #: 1263-2009

• File #: 1263-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/21/2009
• In control: Health, Housing & Human Services Committee
• On agenda: 10/19/2009
• Final action: 10/20/2009
• Title: To authorize and direct the Director of Finance and Management to purchase security paper from the Treasurer, State of Ohio, to waive the competitive bidding provisions of the Columbus City Codes; to authorize the expenditure of $10,000 from the Health Special Revenue Fund; and to declare an emergency. ($10,000)

Date	Ver.	Action By	Action	Result
10/20/2009	1	MAYOR	Signed
10/20/2009	1	CITY CLERK	Attest
10/19/2009	1	Columbus City Council	Approved	Pass
10/19/2009	1	COUNCIL PRESIDENT	Signed
9/30/2009	1	Health Drafter	Sent to Clerk's Office for Council
9/29/2009	1	Health Drafter	Sent for Approval
9/29/2009	1	EBOCO Reviewer	Sent for Approval
9/29/2009	1	ODI DIRECTOR	Reviewed and Approved
9/28/2009	1	Health Drafter	Sent for Approval
9/28/2009	1	Auditor Reviewer	Reviewed and Approved
9/28/2009	1	CITY AUDITOR	Reviewed and Approved
9/28/2009	1	Health Drafter	Sent for Approval
9/28/2009	1	CITY ATTORNEY	Reviewed and Approved
9/25/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/25/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/24/2009	1	Finance Reviewer	Reviewed and Approved
9/24/2009	1	Finance Reviewer	Reviewed and Approved
9/23/2009	1	HEALTH DIRECTOR	Reviewed and Approved
9/23/2009	1	Health Drafter	Sent for Approval
9/21/2009	1	Health Drafter	Sent for Approval
9/21/2009	1	Health Reviewer	Reviewed and Approved

Explanation

BACKGROUND:      The Columbus Health Department has a need to purchase security paper for birth and death certificates in the Vital Statistics area of the Planning and Preparedness Division.  This paper is mandated by the Ohio Department of Health and must be purchased from the State; therefore, this purchase is made in accordance with sole source provisions of the Columbus City Code.  This legislation authorizes the purchase of 126 boxes of security paper from the Treasurer, State of Ohio for $10,000 for the period ending December 31, 2009.  

The primary objective of the Vital Statistics program is to issue certified copies of certificates for births and deaths occurring from 1908 to present in Franklin County only.

·      Registers all births, deaths, and fetal deaths occurring in Franklin County.

·      Issues burial transit permits.

·      Helps single parents with completing "Acknowledgement of Paternity Affidavits."

·      Assists customers with correcting information on birth and death certificates issued in Franklin County.

Emergency action is requested to avoid delays in providing services to residents requesting birth and death certificates provided by the Columbus Health Department.

FISCAL IMPACT:          The funds to purchase this security paper are budgeted and available in the Health Special Revenue Fund, Fund 250.  

Title

To authorize and direct the Director of Finance and Management to purchase security paper from the Treasurer, State of Ohio, to waive the competitive bidding provisions of the Columbus City Codes; to authorize the expenditure of $10,000 from the Health Special Revenue Fund; and to declare an emergency.  ($10,000)

Body

WHEREAS,      the Ohio Department of Health mandates security paper be used in all Vital Statistic offices throughout the State of Ohio; and,

WHEREAS, the purchase of security paper will be made according to Sole Source provisions 329.07(e)(1) of the Columbus City Code; and,

      WHEREAS,      it is necessary to purchase a minimum of 126 boxes of security paper for the Vital Statistics program from the Treasurer, State of Ohio, 311334820-021;  and,

      WHEREAS,      an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to purchase security paper for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.      That the Director of Finance and Management is hereby authorized and directed to purchase 126 boxes of security paper for the period ending December 31, 2009.                   

SECTION 2.      That the expenditure of $10,000 is hereby authorized from the Health Special Revenue Fund, Fund No. 250, Division No. 50-01, Object Level One 02, Object Level Three 2217, OCA Code 500280.

SECTION 3.  That the provisions of Section 329.07(e)(1) of the Columbus City Code are hereby met.

SECTION 4.  That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.