Explanation
This legislation authorizes the Finance and Management Director to establish a purchase order for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center for one (1) Sewer Equipment Company of America (SECA) Easement Cleaning Machine with Trailer from Jack Doheny Supplies Ohio Inc. The purchase of this equipment will be in accordance with the current State of Ohio State Term Schedule Contract (STS), Contract Number STS7767000406 which expires on March 31, 2011. Jack Doheny Supplies Ohio Inc. is the sole distributor of SECA equipment in the State of Ohio [See Attached Letter To The State of Ohio]. The City of Columbus does not include this equipment on any Universal Term Contract and it is impractical to bid out being that only one company will bid and cannot offer pricing any more or any less than what is being extended on the State Term Schedule contract. The equipment will be utilized at the Sewer Maintenance Operations Center for cleaning in areas that our current equipment cannot access. A copy of the State of Ohio contract is attached to this legislation. Waiver legislation in accordance with Section 329.27 of the Columbus City Code is being requested.
The funding requested on this legislation is based on a quoted dated March 21, 2007 and is the State of Ohio contract pricing. The quotation is on file with the Purchasing Office.
FISCAL IMPACT: $28,811.70 is needed and budgeted for this purchase.
SUPPLIER: Jack Doheny Supplies Ohio Inc. (38-3148955)
Title
To authorize the Director of Finance and Management to establish a purchase order for the purchase of one Easement Cleaning Machine with Trailer in accordance with a State of Ohio contract with Jack Doheny Supplies Ohio Inc for the Division of Sewerage and Drainage, to waive the provisions of competitive bidding and to authorize the expenditure of $28,811.70 from the Sewerage System Operating Fund. ($28,811.70)
Body
WHEREAS, wishes to purchase one (1) Easement Cleaning Machine with Trailer in accordance with State of Ohio State Term Schedule Contract, STS7767000406 which expires on March 31, 2011, and
WHEREAS, Jack Doheny Supplies Ohio Inc. is the sole distributor of equipment manufactured by SECA and holds said State Term Schedule Contract, and
WHEREAS, it is impractical to bid out being that only one company will bid and cannot offer pricing any more or any less than what is being extended on the State Term Schedule contract, and
WHEREAS, the equipment will be used by crews at the Sewer Maintenance Operations Center for cleaning in areas that are inaccessible to current equipment, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, this ordinance is being submitted in accordance with Section 329.27 of the Columbus City Code to waive the provisions of competitive bidding, and
WHEREAS, funding is based on quote date March 21, 2007 from Jack Doheny Supplies Ohio Inc. and the quoted prices reflect State of Ohio contract pricing and is on file with the Purchasing Office, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized and directed to establish a purchase order with Jack Doheny Supplies Ohio Inc for the purchase of one (1) Easement Cleaning Machine with Trailer for the Division of Sewerage and Drainage, in accordance with State of Ohio State Term Schedule Contracts STS77670000406 which expires on March 31, 2001.
Section 2. That the funding for this legislation is based on quote dated March 21, 2007 from Jack Doheny Supplies Ohio Inc. and the quoted prices reflect State of Ohio contract pricing and is on file with the Purchasing Office.
Section 3. That the expenditure of $28,811.70 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650,
OCA 605089
Object Level 1: 06
Object Level 03: 6651
Section 4. That this Council finds it in the best interest to waive the provisions of competitive bidding in accordance with Columbus City Code Section 329.27.
Section 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.