Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to contribute additional funding to the Ohio Department of Transportation (ODOT) for FRA-70-14.54 (Project 2E), PID 105322.
The aforementioned project, which is slated to commence in 2019, encompasses various improvements to IR70 and adjacent streets, including reconstructing and widening portions of IR70 eastbound and westbound between 4th Street and Miller Avenue and resurfacing portions of IR70 and IR71.
Ordinance 1371-2018 authorized the Director of Public Service to grant consent and propose cooperation with ODOT relative to that project and noted that the encumbrance and expenditure of requisite funding would be authorized under a separate ordinance.
Ordinance 1472-2018 authorized the Director of Public Service to enter into agreements with ODOT and contribute up to $675,000.00 to support the local share of estimated construction costs. Since that time, ODOT has revised its preliminary cost estimate, and the costs attributable to the City of Columbus have increased substantially.
The purpose of this legislation is to authorize the encumbrance and expenditure of additional funding in the amount of up to $506,196.00 to defray anticipated construction costs; however, the final costs to the City may vary based on the results of the competitive bidding process.
2. FISCAL IMPACT
Funding in the amount of $506,196.00 is available within the Streets and Highways Bond Fund within the Department of Public Service for this project (Project P530161-100139 as Voted Carryover funds). An amendment to the 2018 Capital Improvement Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned expenditure.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow ODOT to maintain the planned project schedule and to promote highway safety.
Title
To amend the 2018 Capital Improvement Budget; to authorize the Director of Public Service to enter into agreements with the Director of the Ohio Department of Transportation for FRA-70-14.54 (Project 2E), PID 105322; to authorize the expenditure of up to $506,196.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($506,196.00)
Body
WHEREAS, the Ohio Department of Transportation proposes to construct various improvements to IR70 eastbound and westbound between 4th Street and Miller Avenue as part of FRA-70-14.54 (Project 2E), PID 105322; and
WHEREAS, this improvement project is located within the Columbus corporate boundaries; and
WHEREAS, Ordinance 1371-2018 authorized the Director of Public Service to grant consent and to agree to cooperate with the Ohio Department of Transportation in this effort; and
WHEREAS, Ordinance 1472-2018 authorized the Director of Public Service to enter into agreements with ODOT and contribute up to $675,000.00 to support the local share of estimated construction costs; and
WHEREAS, ODOT revised its preliminary cost estimate following the passage of Ordinance 1472-2018, and the costs attributable to the City have increased substantially, necessitating an additional contribution from the City to defray anticipated construction costs; and
WHEREAS, this legislation authorizes the Director of Public Service to encumber and expend additional funds for that purpose; and
WHEREAS, it is necessary to authorize an amendment to the 2018 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to make an additional payment to the Ohio Department of Transportation as soon as reasonably practicable so as to allow ODOT to maintain the planned project schedule and to promote highway safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvement Budget authorized by Ordinance 1010-2018 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530161-100139 / Roadway Improvements - I-70/71 East Interchange - Phase 2D (Voted Carryover) / $1,152,965.00 / ($506,196.00) / $646,769.00
7704 / P530161-100193 / Roadway Improvements - I-70/71 East Interchange Phase 2E (Voted Carryover) / $675,000.00 / $506,196.00 / $1,181,196.00
SECTION 2. That the Director of Public Service be and hereby is authorized to contribute additional funding to the Ohio Department of Transportation to support the completion of FRA-70-14.54 (Project 2E), PID 105322.
SECTION 3. That the expenditure of $506,196.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P530161-100193 (Roadway Improvements - I-70/71 East Interchange Phase 2E), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.