Explanation
BACKGROUND:
Bids were received by the Recreation and Parks Department on September 25, 2003, for the Whetstone Gym Floor Renovation as follows:
Status Amount
Traditional Hardwood Floors Majority $43,000.00
Cincinnati Floors Majority $49,983.00
Hardwood Specialists MBE $67,323.00
Project includes removal and replacement of entire hardwood gym floor system at
Whetstone Recreation Center. In addition, project contingency will be used for leveling of concrete floor.
The Contract Compliance Number for Traditional Hardwood Floors is #31-4222274.
The approximate cost of Recreation and Parks staff time on this project is $1,500.00 (03-024).
A contingency amount of $12,000.00 is being included in this project.
Emergency action is requested per the Mayor's letter of emergency signed 9/29/03 so project can be completed to avoid down time.
FISCAL IMPACT:
$56,500.00 is required and budgeted in the Voted 1995 and 1999 Parks and Recreation Bond Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Traditional Hardwood Floors for the Whetstone Gym Floor Renovation, to authorize the expenditure of $56,500.00 from the Voted 1995 and 1999 Parks and Recreation Bond Fund, and to declare an emergency. ($56,500.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on September 25, 2003, and the contract for the Whetstone Gym Floor Renovation will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract for the preservation of public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Traditional Hardwood Floors for the Whetstone Gym Floor Renovation in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $56,500.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1995 and 1999 Parks and Recreation Bond Fund No. 702, as follows, to pay the cost thereof.
Proj. OCA Object
Fund Type Dept. No. Project Name No. Code Level 3 Amount
Cap. Proj. 51-01 Facility Renovations 510035 644526 6620 $55,000.00
Cap. Proj. 51-01 Facility Renovations 510035 644526 6681 $ 1,500.00
TOTAL $56,500.00
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $12,000.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.