Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into a professional design services agreement with Chester Engineers, Inc. for the Southerly Wastewater Treatment Plant Corrosion Prevention and Protective Coating Systems Consultant Project; to authorize the transfer within and the expenditure from the Sanitary B.A.B.s (Build America Bonds) Fund 668, and to amend the 2009 Capital Improvements Budget for the Division of Sewerage and Drainage. The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis.
It has been determined that the Protective Coatings on many plant structures, buildings and process items are in need of rehabilitation. This project will implement a study and prepare a report indicating the specific areas, structures and process items in need of attention, the procedures necessary for the rehabilitation, and the steps necessary to inhibit deterioration in the future. It will also prepare a General Corrosion Prevention and Protective Coating Specification and prepare electronic bid documents for Corrosion Prevention and Protective Coating applications for the locations selected by the City.
B. Procurement Information: The basis for selection of the chosen professional engineering services firm: The Division advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage received technical proposals on March 18, 2009 from Chester Engineers, Inc. and Stantec Consulting Services, Inc. These proposals were reviewed and ranked by a Professional Engineering Services Selection Committee in order to determine the consultant best qualified to provide the services for this project. The committee ranked the proposals on quality and feasibility. After careful consideration, the committee recommended that Chester Engineers, Inc. be selected to provide the engineering services for this study, for which the Division Administrator has concurred.
C. Contract Compliance No.: Chester Engineers, Inc. | 202401674 | (MBE) | (Expires 06/04/2011)
D. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
This ordinance authorizes the Director of Public Utilities to transfer $477,837.99 and expend a total of $499,041.67 in funds from within Sanitary B.A.B.s (Build America Bonds) Fund; and to amend to the 2009 Capital Improvements Budget to establish sufficient budget authority to cover the expenditure upon passage of the ordinance.
Title
To authorize the Director of Public Utilities to enter into a professional design services agreement with Chester Engineers, Inc. for the Southerly Wastewater Treatment Plant Corrosion Prevention and Protective Coating Systems Consultant Project; to authorize the transfer $477,837.99 and expend a total of $499,041.67 in funds from within the Sanitary B.A.B.s (Build America Bonds) Fund; and to amend the 2009 Capital Improvements Budget, for the Division of Sewerage and Drainage. ($499,041.67).
Body
WHEREAS, the procurement was conducted in accordance with the Request For Proposals (RFP) process set forth in Section 329.14, Columbus City Codes, 1959: two proposals were received and the Division's Evaluation Committee selected Chester Engineers, Inc. between the two firms; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities, hereby requests this City Council to authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Chester Engineers, Inc. for an amount of $499,041.67 in connection with the Southerly Wastewater Treatment Plant Corrosion Prevention and Protective Coating Systems Consultant project; and
WHEREAS, it is necessary to authorize the transfer of cash in the amount of $477,837.99 within the Sanitary B.A.B.s (Build America Bonds) Fund 668 for purposes of providing for the sanitary sewer capital improvements project; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary B.A.B.s (Build America Bonds) Fund 668; and
WHEREAS, it is necessary to authorize an amendment to the 2009 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into an agreement for professional engineering services with Chester Engineers, Inc. in connection with the Southerly Wastewater Treatment Plant Corrosion Prevention and Protective Coating Systems Consultant project, to authorize the transfer and expenditure from within the Sanitary B.A.B.s (Build America Bonds) Fund, and to amend the 2009 Capital Improvement Budget, at the earliest practicable date for the preservation of the public health, peace, property, safety and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to enter into an agreement for professional engineering services with Chester Engineers, Inc., 88 East Broad Street, Suite 1980, Columbus, Ohio 43215, in connection with the Southerly Wastewater Treatment Plant Corrosion Prevention and Protective Coating Systems Consultant project, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $477,837.99 within the Department of Public Utilities Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage Sanitary B.A.B.s (Build America Bonds) Fund, Fund No. 668, Object Level Three 6676, as follows:
From:
Project No. | Project Name | OCA Code | change
650404-100000 | Sanitary System Rehabilitation | 668404 | (-$477,837.99)
To:
Project No. | Project Name | OCA Code | change
650350-100002 SWWTP Corrosion Prevention & Protective Coatings Systems | 652350 | (+$477,837.99)
Section 3. That the expenditure of $499,041.67, or as much thereof as may be needed, is hereby authorized from the Sanitary B.A.B.s (Build America Bonds) Fund | Fund No. 668 | Division 60-05| SWWTP Corrosion Prevention and Protective Coating Systems | OCA Code 652350 | Object Level Three 6676.
Section 4. That the 2009 Capital Improvements Budget Ordinance No.0806-2009 is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein.
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650404-100000 | Sanitary System Rehabilitation | $532,645 | $54,806 | (-$477,839)
650350-100002 | SWWTP Corrosion Prevention and Protective Coating Systems | $21,203 | $499,042 | (+$477,839)
Section 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That the contracted firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.