Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into professional services contracts with Fishbeck, Thompson, Carr & Huber (Fishbeck) in the amount of up to $300,000.00 for the Bridge Rehabilitation - General Engineering (2020) project.
The intent of this contract is to provide the Department of Public Service additional resources to perform various professional engineering, survey, and technical expertise tasks for the Department to perform its Bridge Rehabilitation program.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Bridge Rehabilitation - General Engineering (2020) contract. The project was formally advertised on the Vendor Services and Bonfire web sites from September 4, 2020, to October 1, 2020. The City received twelve responses. Eleven proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on October 9, 2020. The evaluated firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Fishbeck Columbus, OH MAJ
Resource International, Inc. Columbus, OH WBE
PRIME AE Group, Inc. Columbus, OH MAJ
Glaus, Pyle, Schomer, Burns & DeHaven, Inc. Columbus, OH MAJ
Pennoni Columbus, OH MAJ
E.L. Robinson Engineering Grandview Heights, OH MAJ
CT Consultants Columbus, OH MAJ
DLZ, Ohio, Inc. Worthington, OH MBR
Patrick Engineering Columbus, OH MAJ
2LMN, Inc. Columbus, OH MBE
Osborn Engineering Columbus, OH MAJ
Fishbeck received the highest score by the evaluation committee and will be awarded the Bridge Rehabilitation - General Engineering (2020) contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Fishbeck.
2. CONTRACT COMPLIANCE
Fishbeck’s contract compliance number is CC011999 and expires 9/21/2022.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2019 Capital Improvement Budget is required to match cash and to establish sufficient budget authority for the project. It is also necessary to transfer cash and appropriation between projects within Fund 7704 to establish sufficient cash in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to complete any needed bridge improvements in a timely manner to enhance the safety of the travelling public.
Title
To amend the 2019 Capital Improvement Budget; to authorize a transfer of cash and appropriation within the Streets and Highways Bond Fund; to enter into a professional services contract with Fishbeck, Thompson, Carr & Huber for the Bridge Rehabilitation - General Engineering (2020) project; to authorize the expenditure of up to $300,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($300,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for continuing contractual access to additional resources that are necessary to perform various professional engineering, survey, and technical expertise for the Department of Public Service to complete its capital and operating budget commitments; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Bridge Rehabilitation - General Engineering (2020) project; and
WHEREAS, Fishbeck submitted a proposal scored the highest by the evaluation committee, was recommended for contract award by the evaluation committee, and approved for contract award by the Director of Public Service; and
WHEREAS, it is necessary to enter into a contract with Fishbeck for the provision of professional engineering consulting services described above in the amount of up to $300,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, a transfer of funds and appropriation within Fund 7704, the Streets and Highways Bond Fund, is needed to establish sufficient cash to pay for the project; and
WHEREAS, funds must be expended to pay for work performed as part of this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Fishbeck to expedite this contract to complete any needed bridge improvements in a timely manner to enhance the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530103-100000 / 59-03 Arterial Street Rehabilitation (Voted Carryover) / $8,591.00/ $469,681.00 / $478,272.00 (to match cash)
7704 / P530103-100000 / 59-03 Arterial Street Rehabilitation (Voted Carryover) / $478,272.00 / ($300,000.00) / $178,272.00
7704 / P530301-982020 / Bridge Rehabilitation - General Engineering (2020) (Voted Carryover) / $0.00 / $300,000 / $300,000.00
SECTION 2. That the transfer of $300,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530103-100000 (59-03 Arterial Street Rehabilitation), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530301-982020 (Bridge Rehabilitation - General Engineering (2020)), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Fishbeck, Thompson, Carr & Huber, 1 East Campus View Boulevard, Columbus, Ohio, 43234, for the Bridge Rehabilitation - General Engineering (2020) project in an amount up to $300,000.00.
SECTION 4. That the expenditure of $300,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530301-982020 (Bridge Rehabilitation - General Engineering (2020)), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.