Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Strawser Paving Company for the Operation Sidewalks - Celebrate 1 Sidewalk Gaps project and to provide payment for construction, construction administration and inspection services.
This contract includes constructing sidewalks to fill gaps in the Hilltop Neighborhood sidewalk network, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is July 13, 2018. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on May 24, 2018, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Newcomer Concrete Services, Inc. $703,974.01 Norwalk, OH Majority
Strawser Paving Company, Inc. $707,172.92 Columbus, OH Majority
Decker Construction Company $793,264.36 Columbus, OH Majority
Columbus Asphalt Paving, Inc. $807,124.18 Gahanna, OH Majority
2K General Company $1,158,439.89 Delaware, OH Majority
Award is to be made to Strawser Paving Company as the lowest responsive and responsible and best bidder for matching the low bid of $703,974.01. The lowest bidder, Newcomer Concrete Services, is not a local bidder as defined by City Code and the second low bidder, Strawser Paving Company, is a local bidder as defined by City Code with a bid that falls within 1% of the low bid. Per City Code, Strawser Paving Company was given the opportunity to match the non-local bid pricing and has opted to do so. The amount of construction administration and inspection services will be $70,397.41. The total legislated amount is $774,371.42.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Strawser Paving Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Strawser Paving Company is CC006114 and expires 01/30/19.
3. PRE-QUALIFICATION STATUS
Strawser Paving Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds for this expenditure are available within the Streets & Highways Bond Fund, Fund 7704. An amendment to the 2018 Capital Improvement Budget is required to establish sufficient budget authority for the project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to ensure the safety of the travelling public.
Title
To amend the 2018 Capital Improvement budget; to authorize the Director of Public Service to enter into contract with Strawser Paving Company for the Operation Sidewalks - Celebrate 1 Sidewalk Gaps project; to authorize the expenditure of up to $774,371.42 from the Streets & Highways Bond Fund for the project; and to declare an emergency. ($774,371.42)
Body
WHEREAS, the Department of Public Service is engaged in the Operation Sidewalks - Celebrate 1 Sidewalk Gaps project; and
WHEREAS, the work for this project consists of constructing sidewalks to fill gaps in the Hilltop Neighborhood sidewalk network, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Strawser Paving Company will be awarded the contract for the Operation Sidewalks - Celebrate 1 Sidewalk Gaps project; and
WHEREAS, the Department of Public Service requires funding to be available for the Operation Sidewalks - Celebrate 1 Sidewalk Gaps project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2018 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to complete needed improvements at the earliest possible time to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2018 Capital Improvements Budget authorized by ordinance 1010-2018 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P590955-100028 / Operation Safewalks - CelebrateOne Sidewalk (Voted Carryover) / $800,000.00 / ($774,372.00) / $25,628.00
7704 / P590955-100033 / Operation Safewalks - Celebrate 1 Sidewalk Gaps (Voted Carryover) / $0.00 / $774,372.00 / $774,372.00
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Strawser Paving Company, 1595 Frank Road, Columbus, Ohio, 43223, for the Operation Sidewalks - Celebrate 1 Sidewalk Gaps project in the amount of up to $703,974.01 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $70,397.41.
SECTION 3. That the expenditure of $774,371.42, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets & Highways Bond Fund), Dept-Div 5911 (Division of Infrastructure Management), Project P590955-100033 (Operation Safewalks - Celebrate 1 Sidewalk Gaps), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.