1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to enter into contract with Fyda Freightliner Columbus, Inc. for the purchase of three (3) Isuzu NRR and NPRXD box trucks, on behalf of the Department of Public Service, Division of Refuse Collection. This purchase will assist the Division with adding to the city-owned fleet of operable trucks and preserving the current schedule for refuse collection throughout the City.
The Division of Refuse Collection provides waste pick-up and disposal service throughout the City of Columbus. Due to long lead times associated with the production and delivery of new vehicles, and needed repairs and/or the replacement of current vehicles, this critical operation does not have enough functional vehicles to fulfill daily operations. Therefore, the purchase of a readily available vehicles appropriate for this type of operation is necessary to avoid the interruption of City scheduled refuse collection services. The Division of Fleet Management has approved the purchase of these trucks. They will be one for one replacements of existing trucks that are beyond their useful life or replacing trucks that have already been removed from service due to repair costs exceeding the value of the existing truck.
Fyda Freightliner Columbus, Inc. is offering to allow the City to purchase these trucks which are currently available. Due to the urgent need and very long production delays for new trucks, the Department of Public Service feels it is in the best interest of the City of Columbus to purchase these ready-to-use vehicles.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Fyda Freightliner Columbus, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Fyda Freightliner Columbus, Inc., is CC004301 and expires 04/14/2025.
3. FISCAL IMPACT
Funds for this purchase are budgeted and available in the Refuse Bond Fund, Fund 7703.
4. REQUEST FOR WAIVER OF FORMAL COMPETITIVE BIDDING REQUIREMENTS
A request for waiver of the formal competitive bidding requirements of Columbus City Code Chapter 329 is requested for this purchase so that the Division of Refuse Collection can provide uninterrupted waste pick-up and disposal service throughout the City of Columbus. Due to production and delivery times associated with new vehicles and the shortage of available operational trucks, it is necessary to purchase available vehicles immediately in order to continue the time services therefore there is not enough time to obtain formally advertised, competitive bids to satisfy the need.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is for an equipment purchase and is exempt from the MBE/WBE program
6. EMERGENCY DESIGNATION
Emergency action is requested to expedite the purchase of the Isuzu box trucks, due to the current shortage of operable and immediately available city-owned trucks, so that the current collection activities remain on schedule, preserving the public health, peace, property, safety and welfare.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Public Service, Division of Refuse Collection, to enter into contract with Fyda Freightliner Columbus, Inc. for purchase of three (3) Isuzu box trucks; to authorize the waiver of the competitive bidding provisions of Columbus City Code; to authorize the expenditure of up to $267,950.00 from the Refuse Bond Fund; and to declare an emergency. ($267,950.00)
Body
WHEREAS, the Department of Public Service, Division of Refuse Collection has a need for three (3) Isuzu box trucks; and
WHEREAS, the Director of Finance and Management is authorized to enter into a contract with Fyda Freightliner Columbus, Inc. for purchase of three (3) Isuzu box trucks for the Division of Refuse Collection; and
WHEREAS, it is in the City's best interests to waive the competitive bidding provisions of City Code Chapter 329 to procure this equipment due to the shortage of operable garbage trucks and the immediate need to continue current refuse collection schedules; and
WHEREAS, funds for this purchase are available in the Refuse Bond Fund, Fund 7703, and it is necessary to authorize an expenditure from such fund for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Refuse Collection, in that it is immediately necessary to authorize the Director of Finance and Management to establish a purchase order for the purchase of the three (3) Isuzu box trucks with Fyda Freightliner Columbus, Inc. for immediate use so current refuse collection activities are not interrupted, all for the immediate preservation of the public health, peace, property, safety and welfare; and now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contract and establish purchase orders with Fyda Freightliner Columbus, Inc. for the purchase of three (3) Isuzu box trucks, for the Department of Public Service, Division of Refuse Collection.
SECTION 2. That the expenditure of $267,950.00, or so much thereof as may be needed, is hereby authorized in Fund 7703 (Refuse Bond Fund), Dept-Div 5902 (Division of Refuse Collection), Project P520001-100000 (Mechanized Collection Equipment), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That City Council finds it is in the best interest of the City of Columbus to waive the formal competitive bidding requirements of City Code Chapter 329.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers are authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.