Explanation
BACKGROUND: This ordinance authorizes the Board of Health to enter into a contract with Tape Central, Inc DBA Central Ohio Audio Video for audiovisual, unified communications, and broadcast systems upgrade services for an amount not to exceed $140,626.85.
Columbus Public Health (CPH) has a need to update the audiovisual components of its boardroom, media relations room, IT room, and several conference rooms located at 240 Parsons Ave. These upgrades will enable CPH staff to collaborate, communicate, and innovate more effectively, allowing them to better serve our clients.
The contract period is from November 1, 2026, through October 31, 2027.
The contract compliance number for Tape Central, Inc is CC-005746. These services were advertised through Bonfire (RFQ033658) according to bidding requirements of the City Code. An executive summary of that solicitation is included as an attachment to this ordinance.
EMERGENCY DESIGNATION: This ordinance is submitted as an emergency to adhere to the deliverable timeline of the grant that is funding this contract, as the budget period ends November 30, 2026. Any delay in the execution of this contract could result in disapproval of funds from the grantor.
FISCAL IMPACT: Expenditures to provide these services are budgeted in the Health Department Grants Fund, Fund No. 2251. ($140,626.85)
Title
To authorize the Board of Health to enter into a contract with Tape Central, Inc DBA Central Ohio Audio Video for audiovisual, unified communications, and broadcast systems upgrade services; to authorize the expenditure from the Health Departments Grants Fund to pay the costs thereof; and to declare an emergency. ($140,626.85)
Body
WHEREAS, The Board of Health has a need for audiovisual, unified communications, and broadcast systems upgrade services; and
WHEREAS, Tape Central, Inc DBA Central Ohio Audio Video has the expertise required to carry out those services; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize the Board of Health to enter into a contract to adhere to the deliverable timeline of the grant that is funding this contract, as the budget period ends November 30, 2026 and a delay in the execution of this contract could result in disapproval of funds from the grantor, and for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract with Tape Central, Inc DBA Central Ohio Audio Video for audiovisual, unified communications, and broadcast systems upgrade services for an amount not to exceed $140,626.85, for the period of November 1, 2026, through October 31, 2027.
SECTION 2. That to pay the costs of said contract, the expenditure of $140,626.85 is hereby authorized from the Health Departments Grants Fund, Fund No. 2251, Department 50, Division 5001, per the accounting codes attached to this ordinance.
SECTION 3. That this contract is in compliance with Chapter 329 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.