City of Columbus - File #: 0983-2006

• File #: 0983-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/19/2006
• In control: Administration Committee
• On agenda: 6/19/2006
• Final action: 6/23/2006
• Title: To authorize the Director of the Department of Technology to modify a contract with Decade Software Company LLC, for the Envision Windows software license and support services, on behalf of the Columbus Health Department; to authorize the expenditure of $63,960.00 from the Department of Technology's internal services fund ($63,960.00)

Date	Ver.	Action By	Action	Result
6/23/2006	1	CITY CLERK	Attest
6/22/2006	1	MAYOR	Signed
6/19/2006	1	Columbus City Council	Approved	Pass
6/19/2006	1	COUNCIL PRESIDENT PRO-TEM	Signed
6/12/2006	1	Columbus City Council	Read for the First Time
6/1/2006	1	Finance Reviewer	Reviewed and Approved
6/1/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/1/2006	1	Technology Drafter	Sent for Approval
6/1/2006	1	Auditor Reviewer	Reviewed and Approved
6/1/2006	1	CITY AUDITOR	Reviewed and Approved
6/1/2006	1	Technology Drafter	Sent for Approval
6/1/2006	1	CITY ATTORNEY	Reviewed and Approved
6/1/2006	1	Technology Drafter	Sent to Clerk's Office for Council
5/26/2006	1	Technology Drafter	Sent for Approval
5/25/2006	1	ODI DIRECTOR	Reviewed and Approved
5/24/2006	1	EBOCO Reviewer	Sent for Approval
5/22/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/22/2006	1	Technology Drafter	Sent for Approval
5/22/2006	1	Technology Drafter	Sent for Approval
5/22/2006	1	Technology Drafter	Sent for Approval
5/19/2006	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:   

This legislation authorizes the Director of the Department of Technology to modify and extend a contract with Decade Software Company LLC, established through purchase order EL000490, for the annual renewal of Envision Windows software license and support services, on behalf of the Columbus Health Department, effective July 1, 2006 through June 30, 2007.  The original contract was established by the Health Department in the amount of $135,000.00.  This contract provides language that allows for renewals at the conclusion of the ending term.    

The Envision Windows application provides the Health Department the ability to operate the Environmental Health unit by providing an extensive array of services such as tracking and maintaining information associated with inspections, historical data of restaurants and other businesses, tracking sanitation standards data, vector control for mosquitoes, environmental reviews, accounts receivable/payable and billings as well as statistics and analysis regarding the Environmental Health unit.

Services provided include telephone support services, software maintenance, update training, upgrades and enhancements.   Without this service the Health Department would lose the ability to operate the Environmental Health unit, which could result in the failure to meet requirements mandated by the State Of Ohio.

FISCAL IMPACT:  In fiscal year 2003, $43,260.00 was expended toward services provided by Decade Software for the Health Department.  During fiscal year 2004, the total amount expended with Decade Software was $43,260.00 and $64,910.00 was expended in the year of 2005.  For this contract modification funding was budgeted and is available within the 2006 Department of Technology's internal services fund.  The cost associated with this contract period, from July 1, 2006 through June 30, 2007, is $63,960.00.  However, the aggregate contract total, including this modification, through the Department of Technology is $279,825.00.

CONTRACT COMPLIANCE:  770564825   Expires:  6/22/2006

Title

To authorize the Director of the Department of Technology to modify a contract with Decade Software Company LLC, for the Envision Windows software license and support services, on behalf of the Columbus Health Department; to authorize the expenditure of $63,960.00 from the Department of Technology's internal services fund ($63,960.00)

Body

WHEREAS, the Department of Technology, on behalf of the Columbus Health Department, needs to modify and extend a contract established by purchase order EL000490 for software license and support services for the Envisions Windows application, and

WHEREAS, the Envisions Windows is a critical application that provides the Health Department the ability to operate the Environmental Health unit, which provides an extensive array of services, and  

WHEREAS, the original contract provides language that allows for renewals at the conclusion of the ending term, and    

WHEREAS, failure to renew this contract will result in the Columbus Health Department's inability to meet reporting and licensing requirements mandated by the State of Ohio, thus losing the ability to operate the Environmental Health unit, and

WHEREAS, the contract modification will extend the terms and conditions of this contract from July 1, 2006 through June 30, 2007, in the amount of $63,960.00, and

WHEREAS, in the usual and daily operation of the Department of Technology  it is necessary to modify and extend a contract with Decade Software Company LLC, for the Envision Windows software license and support services for the preservation of the public health, peace, property, safety and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and extend a contract established by purchase order EL000490 with Decade Software Company LLC, for the Envision Windows software license and support services, on behalf of the Columbus Health Department.

SECTION 2: That the expenditure of $63,960.00 or so much thereof as may be necessary is hereby authorized to be expended from:

Division: 47-01|Fund: 514|Subfund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3369|Amount: $63,960.00      

SECTION 3: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.