Explanation
1. BACKGROUND
This ordinance authorizes the Department of Public Service to perform construction administration and inspection services relative to the East Dublin-Granville Improvements project (the “Project”) and the encumbrance and expenditure of up to $282,110.01 to support those activities.
Administered by Hamilton Crossing LLC (the “Developer”), the aforementioned project encompasses the reconstruction of East Dublin-Granville Road from Hamilton Road to a point 2,300’ east of Hamilton Road, the construction of a roundabout at the intersection of East Dublin-Granville Road and Albany Park Drive, and various other public infrastructure improvements.
Ordinance 0507-2018 authorized the Director of Public Service to execute a Construction Guaranteed Maximum Reimbursement Agreement, effective April 19, 2019, with the Developer, whereby the City agreed to reimburse the Developer for eligible construction costs.
The purpose of this legislation is to provide funding for costs associated with the inspection and acceptance of the aforementioned improvements by the Department of Public Service.
2. FISCAL IMPACT
Funding in the amount of $282,110.01 is available within the Northeast Preserve Incentive TIF Fund, Fund 7438. An amendment to the 2019 Capital Improvement Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure. Funds will also need to be appropriated and transferred within Fund 7438 to the proper project.
3. EMERGENCY DESIGNATION
Emergency action is requested so as to prevent unnecessary delays in the completion of planned improvements.
Title
To amend the 2019 Capital Improvement Budget; to authorize the transfer of cash and appropriation between projects within the Northeast Preserve Incentive TIF Fund; to authorize the appropriation of $282,110.01 within the Northeast Preserve Incentive TIF Fund; to authorize the expenditure of up to $282,110.01 from the Northeast Preserve Incentive TIF Fund to support the performance of construction administration and inspection services by the Department of Public Service relative to the East Dublin-Granville Improvements project; and to declare an emergency. ($282,110.01)
Body
WHEREAS, Hamilton Crossing LLC (the “Developer”) is administering the construction of the East Dublin-Granville Improvements project (the “Project”), which encompasses the reconstruction of East Dublin-Granville Road from Hamilton Road to a point 2,300’ east of Hamilton Road, the construction of a roundabout at the intersection of East Dublin-Granville Road and Albany Park Drive, and various other public infrastructure improvements; and
WHEREAS, Ordinance 0507-2018 authorized the Director of Public Service to execute a Construction Guaranteed Maximum Reimbursement Agreement, effective April 19, 2019, with the Developer for the purpose of reimbursing the Developer for eligible construction costs incurred during the completion of the Project; and
WHEREAS, the purpose of this legislation is to facilitate the performance of construction administration and inspection services by the Department of Public Service relative to the Project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to provide funding for construction administration and inspection services so as to prevent unnecessary delays in the completion of planned improvements, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget authorized by Ordinance 1326-2019 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
7438 / P438001-100000 / Northeast Preserve Incentive TIF (TIF Revenue) / $0.00 / $282,211.00 / $282,211.00 (to match cash)
7438 / P438001-100000 / Northeast Preserve Incentive TIF (TIF Revenue) / $282,211.00 / ($282,211.00) / $0.00
7438 / P441765-100000 / East Dublin Granville Road Improvements (TIF Revenue) / $0.00 / $282,211.00 / $282,211.00
SECTION 2. That the transfer of $282,110.01, or so much thereof as may be needed, is hereby authorized in Fund 7438 (Northeast Preserve Incentive TIF Fund), from Dept-Div 44-01 (Development Administration), Project P438001-100000 (Northeast Preserve Incentive TIF), Object Class 06 (Capital Outlay), to Dept-Div 44-01 (Development Administration), Project P441765-100000 (East Dublin Granville Road Improvements), Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2019, the sum of $282,110.01 is appropriated in Fund 7438 (Northeast Preserve Incentive TIF Fund), Dept-Div 44-01 (Development Administration), Project P441765-100000 (East Dublin Granville Road Improvements), in Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $282,110.01, or so much thereof as may be needed, is hereby authorized in Fund 7438 (Northeast Preserve Incentive TIF Fund), Dept-Div 44-01 (Development Administration), Project P441765-100000 (East Dublin Granville Road Improvements), in Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 5. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.