Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with Agilent Technologies, Inc. for the purchase of a Gas Chromatograph/Mass Spectrometer for the Division of Power and Water (Water). The instrument will be used to comply with OEPA regulations regarding pesticides in drinking water. The most common pesticide is atrazine, which is regulated in drinking water. The WQAL is certified to test Columbus' drinking water for atrazine and this instrument will allow us to maintain our OEPA certification. There are two EPA methods for testing pesticides in drinking water and this instrument will allow us to continue with our current method (507) and expand our analytical abilities to test for additional pesticides via EPA method 525. Also, this new instrument will allow us to monitor for some compounds which may be regulated in the future. Some of these compounds fall under the classification of emerging contaminants.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003713). Twelve (12) vendors (12 MAJ) were solicited and three (3) bids (3 MAJ) were received and opened on October 14, 2010. PerkinElmer Health Sciences, Inc. was the apparent low bid in the amount of $90,147.40. They however did not meet the bid specifications (see attached bid recommendation). The second lowest bid received from Agilent Technologies, Inc. in the amount of $101,002.40, met specifications and an award is recommended as the lowest responsive, responsible, and best bidder. The bid tabulation is attached for your review.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Agilent Technologies, Inc., Contract Compliance Number: 77-0518772, expires 10/15/2012. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $125,000.00 is budgeted for this purchase.
Expenditures for Gas Chromatograph/Mass Spectrometer in 2008 was $48,100.80.
Expenditures for Gas Chromatograph/Mass Spectrometer in 2009 was $0.00.
Title
To authorize the Director of Finance and Management to enter into a contract with Agilent Technologies, Inc. for the purchase of a Gas Chromatograph/Mass Spectrometer for the Division of Power and Water and to authorize the expenditure of $101,002.40 from the Water Operating Fund. ($101,002.40)
Body
WHEREAS, a Gas Chromatograph/Mass Spectrometer is required by the Division of Power and Water to comply with OEPA regulations regarding pesticides in drinking water; and
WHEREAS, the Purchasing Office opened formal bids on October 14, 2010 for the purchase of a Gas Chromatograph/Mass Spectrometer for the Division of Power and Water; and
WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive and responsible bidder, Agilent Technologies, Inc.; and
WHEREAS, a contract will be issued by the Finance Department, Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA003713 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Agilent Technologies, Inc. for the purchase of a Gas Chromatograph/Mass Spectrometer for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $101,002.40, or so much thereof as may be needed, be and the same hereby is authorized from the Water Operating Fund, Fund No. 600, OCA 601989, Object Level l: 06, Object Level 3: 6697.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.