Explanation
1. BACKGROUND: Ordinance No. 1537-2012 was passed by Columbus City Council on July 23, 2012, authorizing the Department of Public Utilities to establish Blanket Purchase Orders, for water meters and appurtenances, based on established Universal Term Contracts.
Purchase Order No. UL007218 was established with Neptune Equipment Company in the amount of $70,000.00. Neptune Equipment Co. notified the City that they are not able to meet some of the specifications of their contract, therefore, the Purchasing Office is currently modifying the Universal Term Contract with Badger Meter, Inc., who can supply those items, under Ordinance No. 2143-2012.
Therefore, we are requesting that $63,000.00 be cancelled from Purchase Order UL007218, with Neptune Equipment Company, and $63,000.00 be re-encumbered based on the pending contract modification.
2. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order to purchase the necessary equipment before our stock is depleted.
3. FISCAL IMPACT: This Ordinance authorizes $63,000.00 to be reduced from UL007218 and to be re-encumbered under a new Blanket Purchase Order with Badger Meter, Inc An amendment to the 2012 Capital Improvements Budget will be necessary. This Ordinance is contingent upon the passage of Ordinance No. 2143-2012.
Title
To authorize the City Auditor's Office to reduce $63,000.00 from Purchase Order UL007218, with Neptune Equipment Company; to authorize the Finance and Management Director to establish a Blanket Purchase Order from an established Universal Term Contract with Badger Meter, Inc., in said amount; for the Division of Power and Water; to authorize an expenditure up to $63,000.00 within the Water Works Enlargement Voted Bonds Fund, to amend the 2012 Capital Improvements Budget; and to declare an emergency. ($63,000.00)
Body
WHEREAS, the Purchasing Office established a Universal Term Contract with Neptune Equipment Co. for water meters and appurtenances; and
WHEREAS, Neptune is not able to meet some of the specifications of their contract and the Purchasing Office is modifying the Universal Term Contract with Badger Meter, Inc., who can supply those items, under Ordinance No. 2143-2012; and
WHEREAS, the Department of Public Utilities, Division of Power and Water is requesting $63,000.00 be cancelled from Purchase Order UL007218, with Neptune Equipment Company, and $63,000.00 be re-encumbered under a new Blanket Purchase Order with Badger Meter, Inc.; and
WHEREAS, this Ordinance is contingent upon the passage of Ordinance No. 2143-2012; and
WHEREAS, it is necessary for this Council to authorize the expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Power and Water; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the City Auditor to reduce Purchase Order UL007218 by $63,000.00; to authorize the Director of Finance and Management to establish a Blanket Purchase Order from an established Universal Term Contract with Badger Meter, Inc.; in an immediate manner in order to purchase the necessary equipment before the current stock is depleted; for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized to reduce Purchase Order UL007218, with Neptune Equipment Co., by $63,000.00.
SECTION 2. That the Director of Finance and Management be and is hereby authorized to establish a Blanket Purchase Order, for water meters and appurtenances, from an established Universal Term Contract with Badger Meter, Inc., for the Division of Power and Water, Department of Public Utilities.
SECTION 3. That the 2012 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
606 | 690394-100000 (New Funding) | Water Meter Renewal | $1,440,000 | $1,503,000 | +$63,000
(establish authority for cancellation in Section 1)
SECTION 4. That the expenditure of $63,00000 is hereby authorized for water meters and appurtenances, within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690394-100000 (New Funding), Object Level Three 6670, OCA Code 606394.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.