Explanation
This legislation authorizes the Finance and Management Director to establish a purchase order for the Division of Sewerage and Drainage, Sewer Maintenance Operations Center for one (1) Combination Sewer Cleaner from Jack Doheny Supplies Ohio Inc. The purchase of this equipment will be in accordance with the current State of Ohio State Term Schedule Contract (STS), Contract Number STS7767000506 which expires on March 31, 2011. The City of Columbus does not include this equipment on any Universal Term Contract and does not foresee receiving better pricing through a bid process. The equipment will be utilized at the Sewer Maintenance Operations Center for cleaning manholes and sewer lines throughout the City.
Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract.
A copy of the State of Ohio contract and pricing structure is attached to this legislation. The equipment replaces BT18988, 1999 Combination Sewer Truck, and has been approved by Fleet Management. The funding requested on this legislation is based on a quote dated April 15, 2010 and is the State of Ohio contract pricing. The quotation is on file with the Purchasing Office and attached to this legislation.
It is requested that this ordinance be handled in an emergency manner in order to expedite the completion of the contract, as this purchase is subject to a CMAQ grant rebate in the amount of $72,000.00 that must be exercised by July 1, 2010.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $477,720.10 is needed and budgeted for this purchase.
SUPPLIER: Jack Doheny Supplies Ohio Inc. (38-3148955) Expires 8-4-10
Title
To authorize the Director of Finance and Management to establish a purchase order for the purchase of one Combination Sewer Cleaner in accordance with a State of Ohio contract with Jack Doheny Supplies Ohio Inc for the Division of Sewerage and Drainage, and to authorize the expenditure of $477,720.10 from the Sewerage System Operating Fund, and to declare an emergency. ($477,720.10)
Body
WHEREAS, the Division of Sewerage and Drainage wishes to purchase one (1) Combination Sewer Cleaner in accordance with State of Ohio State Term Schedule Contract, STS7767000406 which expires on March 31, 2011, and
WHEREAS, Jack Doheny Supplies Ohio Inc. is the contract holder for the referenced State of Ohio contract, a copy of the contract and pricing structure is attached, and
WHEREAS, the equipment will be used by crews at the Sewer Maintenance Operations Center for cleaning manholes and sewer lines throughout the City, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract and does not foresee receiving better pricing through a bid process, and
WHEREAS, the equipment replaces BT18988, 1999 Combination Sewer Truck, and has been approved by Fleet Management , and
WHEREAS, Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract, and
WHEREAS, funding is based on quote dated April 15, 2010 from Jack Doheny Supplies Ohio Inc. and the quoted prices reflect State of Ohio contract pricing and is on file with the Purchasing Office, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary to authorize the Finance and Management Director to establish a Purchase Order for one (1) Combination Sewer Cleaning Truck, in an emergency manner in order to expedite the completion of the contract, as this purchase is subject to a CMAQ grant rebate in the amount of $72,000.00 that must be exercised by July 1, 2010; for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized and directed to establish a purchase order with Jack Doheny Supplies Ohio Inc for the purchase of one (1) Combination Sewer Cleaning Truck for the Division of Sewerage and Drainage, in accordance with State of Ohio State Term Schedule Contracts STS7767000506 which expires on March 31, 2011.
Section 2. That the funding for this legislation is based on quote dated April 15, 2010 from Jack Doheny Supplies Ohio Inc. and the quoted prices reflect State of Ohio contract pricing and is on file with the Purchasing Office.
Section 3. That the expenditure of $477,720.10 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650,
OCA: 605089
Object Level 1: 06
Object Level 03: 6652
Section 4. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.