Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Development to establish a purchase order for the purpose of providing emergency home repair services to low and moderate-income households in Columbus. The purchase order will provide $35,000 from Housing Preservation Bond Fund. Emergency repair services will include heating, plumbing, electrical and other emergency home repairs needed to protect the health and safety of the citizens of Columbus.
The purchase orders will be established per the State Requirements contract with The Lusk Group (cc# 61-1204838/Expiration Date 12/31/15). Ordinance 582-87 authorizes City agencies to participate in the Ohio Department of Administrative Services (DAS) cooperative contracts when deemed to be “cost effective” to the City of Columbus. The Department of Development will provide emergency home repair services to low and moderate income homeowners utilizing an established State Term contract, based on the concept of Job Order Contracting (JOC). The JOC allows the City to get commonly encountered construction projects done using a different contracting method. By using JOC, the City hopes to reduce costs, time and errors for certain renovation, repair and construction projects.
The State of Ohio bid the JOC through the use of a unit price book which provides for preset costs for specific construction tasks. Winning bidders were selected based on their mark-up or discount from these preset costs. The terms and pricing of this purchase order are based upon the State of Ohio contract RS#900415 that is available for use by political sub-divisions of the State of Ohio.
Emergency action is necessary to allow for the uninterrupted continuation of emergency repair services.
FISCAL IMPACT: This ordinance authorizes the transfer within the Housing Preservation Fund and expenditure of up to $35,000 from the Housing Preservation Fund 782 of the 2015 Capital Improvements Budget. An amendment to the 2015 Capital Improvements Budget is necessary for the purpose of providing sufficient spending authority for the aforementioned project.
Title
To amend the 2015 Capital Improvement Budget; to authorize and direct the transfer of $35,000.00 within the Housing Preservation Fund; to authorize the Director of Development to establish a purchase order with The Lusk Group to provide emergency repair services per the terms and conditions of the State of Ohio Requirements Contract; to authorize the expenditure of $35,000.00 from the Housing Preservation Bond Fund; and to declare an emergency. ($35,000.00)
Body
WHEREAS, the Department of Development, Housing Division desires to administer the Emergency Repair Program from the Housing Preservation Bond Fund; and
WHEREAS, the Department of Development will provide emergency home repair services to low and moderate income homeowners utilizing an established State Term contract, based on the concept of Job Order Contracting (JOC); and
WHEREAS, the terms and pricing of these purchase orders are based upon the State of Ohio Contract RS#900415 that is available for use by political sub-divisions of the State of Ohio; and
WHEREAS, emergency action is necessary to allow for the uninterrupted continuation of emergency repair services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development, Housing Division, in that it is immediately necessary to establish purchase orders with The Lusk Group to allow vital program services to continue without interruption, thereby preserving the public health, peace, property, safety, and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by ordinance 0557-2015 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / CIB / Change / CIB as Amended
782 / 782001-100004 / Home Again - Old Oaks / $76,100.00 / ($35,000.00) / $41,100.00
782 / 782001-100000 / Housing Preservation / $0 / $35,000.00 / $35,000.00
SECTION 2. That the City Auditor be and is hereby authorized and directed to transfer $35,000.00 within the Housing Preservation Fund as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
782 / 782001-100004 / Home Again - Old Oaks / 06-6617 / 782104 / $35,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
782 / 782001-100000 / Housing Preservation / 06-6617 / 782001 / $35,000.00
SECTION 3. That the Director of the Department of Development be and is hereby authorized to establish purchase orders for the purchase of emergency repair services per the terms and conditions of State Requirements Contract as follows:
Contract No. RS900415/The Lusk Group/Contract Compliance No. 61-1204838/Expiration Date 12/31/15/Repair and Maintenance - Job Order Contracting (JOC)/$36,476.43
SECTION 4. That for the purpose as stated in Section 3, the expenditure of $35,000.00 or so much thereof as may be necessary, is hereby authorized from the Housing Preservation Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
782 / 782001-100000 / Housing Preservation / 06-6617 / 782001 / $35,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.