Explanation
This Ordinance authorizes the Director of the Department of Technology (DoT) to renew a contract with Digital Information Services (Remit: dba Computer Intelligence Association) for Red Hat Linux licenses, Red Hat learning subscriptions and Red Hat runtimes (JBoss) in the amount of $140,313.00, for the coverage term period from July 1, 2023 through June 30, 2024.
DoT utilizes Red Hat Linux on multiple operating systems, on which many of the City's critical applications reside. As such, maintenance and support is required. On May 24, 2019, the Department of Technology, received seven bids in response to RFQ012308 for the purchase of Red Hat Linux licenses, Red Hat learning subscriptions and Red Hat runtimes (JBoss). Following a review of the submissions, it was recommended that Digital Information Services (Remit: dba Computer Intelligence Association) be awarded the contract.
The initial contract was authorized with the passage of Ordinance No. 1617-2019 by the Columbus City Council on June 24, 2019, for a one-year term beginning on July 1, 2019 and ending on June 30, 2020. This contract provided for four additional one-year terms subject to mutual agreement and approval of proper City authorities and was most recently renewed with the passage of Ordinance No. 1045-2022, passed by the Columbus City Council on May 2, 2022. This O
FISCAL IMPACT
Funds for the above-described services are budgeted and available in the Information Services 2023 Operating Fund.
RENEWAL INFORMATION
Original Ordinance- 1617-2019: $116,065.40
Renewal #1 - Ord.#- 1361-2020: $140,313.00
Renewal #2 - Ord.#- 0996-2021: $140,313.00
Renewal #3 - Ord.#- 1045-2022: $140,313.00
Renewal # 4- Ord. #-xxxx-2023: $140,313.00
Total: $677,317.40
CONTRACT COMPLIANCE
Vendor Name: Digital Information Services (Remit: dba Computer Intelligence Association)
CC#/F.I.D. #: 52-2278330; Expiration Date: 06/23/2024
DAX #: 022100
Title
To authorize the Director of the Department of Technology to renew a contract with Digital Information Services for Red Hat Linux licenses and related services; and to authorize the expenditure of $140,313.00 from the Department of Technology, Information Services Operating Fund. ($140,313.00)
Body
WHEREAS, a contract for Red Hat Linux licenses was authorized by Ordinance 1617-2019 on June 24, 2019; and
WHEREAS, this contract provided for four, one-year optional renewals; and
WHEREAS, this Ordinance authorizes the fourth and last renewal with Digital Information Services for the above-mentioned licenses; and
WHEREAS, the term of this renewal is for one year, beginning on July 1, 2023 and ending on June 30, 2024, at a total cost of $140,313.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to renew an existing contract with Digital Information Services for Red Hat Linux licenses, Red Hat learning subscriptions, and Red Hat runtimes (JBoss) for the preservation of the public health, peace, property and safety; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology is authorized to renew a contract with Digital Information Services (Remit: dba Computer Intelligence Association) for Red Hat Linux licenses, Red Hat learning subscriptions and Red Hat runtimes (JBoss), in the amount not to exceed $140,313.00, for a period of one year, beginning on July 1, 2023 and ending on June 30, 2024.
SECTION 2. That the expenditure of $140,313.00, or so much thereof as may be necessary, is authorized as follows in the attachment to this ordinance (Please see 0982-2023EXP).
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.