Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with E.L. Robinson Engineering to add additional funds for design of the Bikeway Development-Georgesville Road SUP - Parkwick Drive to Sullivant Avenue.
Ordinance 1796-2021 authorized the Director of Public Service to enter into a professional services contract with E.L. Robinson Engineering for the Bikeway Development- Georgesville Road SUP - Parkwick Drive to Sullivant Avenue project in the amount of $250,000.00. This project consists of design for a new shared use path (SUP) along the east side of Georgesville Road from Parkwick Drive to Sullivant Avenue (south leg, west of Georgesville).
This ordinance authorizes the Director of Public Service to modify the contract in the amount of up to $615,000.00. This modification is necessary to cover the design phase of the project. The original contract was set up to complete the study phase which delivered a preliminary alignment plan as well as recommendations for sidewalks, lighting, and curb and gutter for the SUP design. Additional efforts covered in the modification scope will include the detail design work and efforts required to complete the design, right of way plans, and construction plans as well as additional services through the construction phase. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $250,000.00 (PO282002, Ord. 1796-2021)
The total of Modification No. 1: $615,000.00 (This Ordinance)
The contract amount including all modifications: $865,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against E.L. Robinson Engineering.
2. CONTRACT COMPLIANCE
The contract compliance number for E.L. Robinson Engineering is CC005858 and expires 2/15/2024.
3. FISCAL IMPACT
Funding in the amount of $504,371.00 is available and appropriated within the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2022 Capital Improvements Budget is necessary to align funding with the proper project.
The balance of funding needed will come from ACPO006747 created by Ordinance 1796-2021 has funding available in the amount of $110,629.00 to be used for this project.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is to modify a contract that was put in place prior to the implementation of this program and as such is not a part of the program.
5. EMERGENCY DESIGNATION
Emergency action is requested to avoid a delay in designing the project and keep on schedule to complete construction in a timely manner, to preserve the safety of the traveling public.
Title
To amend the 2022 Capital Improvement Budget; to authorize the Director of Public Service to enter into a contract modification with E.L. Robinson Engineering in connection with the Bikeway Development-Georgesville Road SUP - Parkwick Drive to Sullivant Avenue project; to authorize the expenditure of up to $504,371.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($504,371.00)
Body
WHEREAS, contract no. PO282002 with E.L. Robinson Engineering, in the amount of $250,000.00, was authorized by ordinance no. 1769-2021; and
WHEREAS, it has become necessary to modify the contract in an amount up to $615,000.00 and provide additional funds for the Bikeway Development- Georgesville Road SUP - Parkwick Drive to Sullivant Avenue project; and
WHEREAS, Auditor’s Certificate ACPO006747 in the amount of $110,629.00 will be used to partially fund this project; and
WHEREAS, it is necessary to amend the 2022 Capital Improvement Budget to align funding with the proper project; and
WHEREAS, it is necessary to expend funds relative to the project; and
WHEREAS, this expenditure is to modify a contract that was put in place prior to the implementation of the Minority and Woman Owned Business Enterprise & Small Local Business Enterprise Program and as such is not a part of the program; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with E.L. Robinson Engineering to avoid a delay in designing the project and keep on schedule to complete construction in a timely manner thereby preserving the safety of the traveling public; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvements Budget authorized by Ordinance 1896-2022 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P540002-100102 / Bikeway Development-Refugee Rd over Big Walnut Creek Shared Use Path (Voted Carryover) / $727,500.00 / ($504,371.00) / $223,129.00
7704 / P540002-100103 / Bikeway Development-Georgesville Rd SUP - Parkwick Dr to Sullivant Ave (Voted Carryover) / $0.00 / $504,371.00 / $504,371.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with E.L. Robinson Engineering located at 950 Goodale Blvd., Suite 180, Grandview Heights, Ohio, 43212, for the Bikeway Development-Georgesville Rd. SUP - Parkwick Dr. to Sullivant Ave. project in the amount of up to $615,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 3. That the expenditure of $504,371.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P540002-100103 (Bikeway Development-Georgesville Rd SUP - Parkwick Dr to Sullivant Ave), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.