Explanation
Background: This legislation authorizes the Finance and Management Director to enter into a professional services contract for the Facilities Management Division with Harris Design Services for professional architectural, engineering, and LEED Certification services associated with the design of a new Fire Station 35, to be located at the corner of Waggoner Road and Waggoner Grove Boulevard. This project will lead to the construction of a four bay fire station, with Fire Station 34 as a proto-type. The new design will also provide a US Green Building Council LEED Certified building. This will be the second such fire station in the City of Columbus, after the new Fire Station 10, currently in the design phase. This is in compliance with the Mayor's policy directive "Get Green Columbus 2005: Environmental Stewardship in the 21st Century." The policy directive calls for the City to follow Leadership in Energy and Environmental Design (LEED) criteria when constructing, remodeling, or refurbishing public facilities.
Harris Design Services will be responsible for design and construction administration. The design phase will include the design of a facility to a LEED certified level, progressive meetings with the City and the community through completion of agreed upon final product, complete zoning process, renderings, drawings, specifications, and the bid process. The construction administration phase will include shop drawings and submittal reviews, RFI and change order process, pay request review/approval, weekly site progress meetings, providing as built drawings/CAD files, with close out documentation upon completion of the project. The contract will also include an architectural contingency for City requested scope of work changes and unforeseen circumstances.
Formal Requests for Statements of Qualifications (RFSQ) were solicited by the City of Columbus in the City Bulletin from March 28, 2006 through April 10, 2006. The City received six minimally compliant proposals (1 MBE, 1 MBR). A five-member evaluation committee reviewed the statements. Two members were from the Fire Division, two were from the Facilities Management Division, and one was from the Equal Business Opportunity Commission Office.
The committee ranked the statements of qualifications as follows: Harris Design Services (MBE) 862; Meacham & Apel Architects 815; Mull & Weithman Architects, Inc. 806; Cole + Russell Architects, Inc. 803; Schorr Architects 769; DLZ Ohio Inc. (MBR) 748.
Emergency action is requested so that work may begin as quickly as possible to improve Fire operations in this area of the City.
Fiscal Impact: The Fire Division received $3,900,000.00 in the 2006 Capital Improvement Budget for the completion of this project, including professional services and construction. The actual project will be bid once the engineering is complete. The total cost of this professional services contract is $415,000.00. Harris Design Services Contract Compliance Number 31-16568390, exp. 06/15/2007.
Title
To authorize the Finance and Management Director to enter into contract for the Facilities Management Division with Harris Design Services for professional services related to the construction of the new Fire Station 35, to be located at the corner of Waggoner Road and Waggoner Grove Boulevard, to authorize the expenditure of $415,000.00 from the Safety Voted Bond Fund, and to declare an emergency. ($415,000.00).
Body
WHEREAS, the Fire Division requires a new Fire Station on the corner of Waggoner Road and Waggoner Grove Boulevard to better serve the residents of Columbus, and
WHEREAS, six firms submitted proposals and Harris Design Services achieved the highest score from a five-person Evaluation Committee, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to contract with Harris Design Services for professional services associated with the design and construction administration of a new Fire Station 35, to be located at Waggoner Road and Waggoner Grove Boulevard so that work may begin as quickly as possible to improve Fire operations in this area of the City; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with Harris Design Services for professional services associated with the design and construction administration of a new Fire Station 35, to be located at the corner of Waggoner Road and Waggoner Grove Boulevard.
SECTION 2. That the expenditure of $415,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340113
OCA Code: 340113
Object Level 1: 06
Object Level 3: 6681
Amount: $415,000.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.