Explanation
1. BACKGROUND
This ordinance authorizes the Director of Columbus Water & Power to enter into a planned contract modification for professional engineering services with Wade Trim, Inc. for the Jackson Pike Wastewater Treatment Plant (JPWWTP) A-Plant Secondary Clarifier Electrical Upgrades & Miscellaneous Improvements, CIP #650245-100002, in an amount up to $2,378,384.05.
Work performed to date includes the Preliminary Design and Detailed Design that have been completed under the Step 1 & Step 2 contracts. This contract is for Step 3 Services, Engineering Services During Construction. This phase of the contract will include all activities necessary to furnish interpretations and clarifications of the construction contract documents, responding to requests for information regarding the application of Project requirements, reviewing submittals from the contractor to determine compliance with the requirements of the Project, reviewing requests for variations from the requirements of the project, preparing Work Change Directives/Field Orders/Requests for Proposals (RFPs), attending project meetings, condemning non-conforming work, providing evaluation reports and acceptance recommendations pursuant to acceptance of the completed construction, supporting start-up and commissioning activities, and generally supporting the City and its PCM to verify the construction contractor's compliance with the technical requirements of the project.
The community planning area for this project is 59 - Southwest
1.1 Amount of additional funds to be expended: $2,378,384.05
Cost summary:
Original Contract (ORD 1942-2023; PO405624) $ 766,156.05
Modification #1 (ORD 2066-2024; PO469605) $1,741,676.74
Modification #2 (Current) $2,378,384.05
CONTRACT TOTAL $4,886,216.84
1.2 Reason other procurement processes are not used:
This contract was awarded through the City’s Request for Proposal process for engineering services through the completion of the construction of the project. Planned contract modifications were anticipated to add funds for stages of design. Therefore, a new procurement process is not required.
1.3 How cost of modification was determined:
A cost proposal was provided by Wade Trim, Inc, the proposal was reviewed by the Division of Water Reclamation and was deemed acceptable. This is the second planned contract modifications, negotiated fee for Step 1 - Preliminary Design was $766,156.05, including a 10% contingency amount. The negotiated fee for Step 2 - Detailed Design was $1,741,676.74 including a 10% contingency amount that will be utilized to fund needed and approved changes in the work. The negotiated and proposed fee for Step 3 - Engineering Services During Construction is $2,378,384.05 including a 10% contingency amount that will be utilized to fund needed and approved changes in the
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This project will include improvements that will help address corrosion and odor associated with the current process, as well as upgrade equipment and overall rehabilitate an outdated system. The Secondary process is a crucial process in treating wastewater and keeping our community and rivers clean. The process is one of the final steps in the treatment process for the wet stream and removes biological settle-able solids to reduce harmful parameters in the plants final effluent. Failure of this equipment would cease collection of the settle-able solids in the secondary clarifiers, which would then fill with solids that would overflow from the secondary tanks and eventually end up in the effluent, ultimately resulting in a violation and potential hazards.
3. CONTRACT COMPLIANCE INFORMATION
Wade Trim, Inc.’s contract compliance number is CC040053 and expires 11/13/27.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Wade Trim, Inc.
As part of their proposal, Wade Trim, Inc. has proposed the following subcontractors to perform contract work:
Company Name City/State ODI Certification Status
CDM Smith Inc. Columbus, Ohio MAJ
Advanced Engineering Consultants, Ltd. Columbus, Ohio WBE
DLZ Ohio, Inc. Columbus, Ohio MBE
360water, Inc. Columbus, Ohio WBE
The certification of Wade Trim, Inc. and the above companies was in good standing at the time of the contract modification.
4. FISCAL IMPACT
Funding for this contract will be obtained through the Water Pollution Control Loan Fund (WPCLF), a program jointly administered by the Ohio EPA's Division of Environmental and Financial Assistance and the Ohio Water Development Authority (OWDA). City Council authorized this loan application and acceptance of funding via Ordinance 3119-2025, passed by Council on 12/15/25. This loan is expected to be approved at the October OWDA Board meeting. This ordinance is contingent upon the loan being approved by OWDA. Columbus Water & Power will inform the Auditor's Office when this loan has been approved.
Funds must be appropriated within the WPCLF Loan Fund, Fund 6111. This is a reimbursement loan. Columbus Water & Power must pay Wade Trim. Inc., and then submit the invoices paid to OWDA for reimbursement.
Title
To authorize the Director of Columbus Water & Power to modify and increase funding for a professional engineering services contract with Wade Trim, Inc. for the Jackson Pike Waste Water Treatment Plant A-Plant Secondary Clarifier Electrical Upgrades & Miscellaneous Improvements project; to appropriate funds in the Water Pollution Control Loan Fund; to make this ordinance contingent upon the Ohio Water Development Authority approving a loan for this project; and to authorize an expenditure of up to $2,378,384.05 from the Water Pollution Control Loan Fund to pay for the contract modification. ($2,378,384.05)
Body
WHEREAS, Columbus Water & Power is engaged in the JPWWTP A-Plant Secondary Clarifier Electrical Upgrades & Miscellaneous Improvements Project; and
WHEREAS, Contract No. PO405624 was authorized by Ordinance No. 1942-2023 for the JPWWTP A-Plant Secondary Clarifier Electrical Upgrades & Miscellaneous Improvements Project; and
WHEREAS, it is necessary to authorize a modification to the contract to increase the dollar amount of the contract to fund detailed design of the project; and
WHEREAS, Ordinance 3119-2025, passed by Council on 12/15/25, authorized the use of loans from the Water Pollution Control Loan Fund (WPCLF) to finance Columbus Water & Power projects; and
WHEREAS, a WPCLF loan application has been submitted to fund this contract modification; and
WHEREAS, this ordinance is contingent upon that loan being approved; and
WHEREAS, it is necessary to appropriate and to expend funds from the Water Pollution Control Fund, Fund 6111, to pay for the contract modification; and
WHEREAS, funds must be expended to pay for services provided under this contract modification; and
WHEREAS, it is necessary in the daily operation of Columbus Water & Power to authorize the Director of Columbus Water & Power to enter a professional engineering services contract modification with Wade Trim, Inc. Inc. for the Jackson Pike A-Plant Secondary Clarifier Electrical Upgrades project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the appropriation of $2,378,384.05, or so much thereof as may be needed, is hereby authorized in the WPCLF Loan Fund, Fund 6111, per the accounting codes in the attachment to this ordinance.
SECTION 2. That the Director of the Department of Public Utilities is hereby authorized to modify and increase funding for the professional engineering services contract with Wade Trim, Inc., 100 E. Campus View Boulevard, Suite 250, Columbus, Ohio 43235, for the JPWWTP A-Plant Secondary Clarifier Electrical Upgrades & Miscellaneous Improvements project, in an amount up to $2,378,384.05.
SECTION 3. That the expenditure of $2,378,384.05, or so much thereof as may be needed, is hereby authorized to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance is contingent upon the Ohio Water Development Authority's Board approving the loan for this project.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.