Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for the purchase of portable radios for the Department of Public Service, Division of Infrastructure Management.
The Department of Public Service, Division of Infrastructure Management, is responsible for maintaining Columbus roadways. This includes filling potholes, street sweeping, mowing, alley resurfacing, and snow and ice removal. The Division of Infrastructure Management has a need to purchase portable radios for the purpose of communicating in real time in order to efficiently maintain the roads. The division will replace current radios that will no longer be supported by the manufacturer. The City has a multiple year Universal Term Contract established for this equipment with Motorola Solutions Inc.
The following Purchase Agreement association requires approval by City Council in order to expend more than $100,000.00 on a Universal Term Contract, per City Code 329.19(g):
Motorola Solutions Inc. PA005455, Motorola Radios, expires 6/30/2023.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Motorola Solutions Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Motorola Solutions Inc. is CC007169 and expires 10/18/2024.
3. FISCAL IMPACT
Funds are budgeted and available for this expenditure from the Street Construction, Maintenance, and Repair Fund (Fund 2265).
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the equipment can be ordered and be available before the current equipment pricing and contract expire June 30, 2023. Radios are immediately necessary for safety of newly hired Department personnel so that they have access to vital communication devices.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of portable radios from Motorola Solutions Inc.; to authorize the expenditure of up to $136,888.77 from the Street Construction, Maintenance, and Repair Fund; and to declare an emergency. ($136,888.77)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, is responsible for maintaining Columbus roadways in an efficient and timely manner; and
WHEREAS, the Purchasing Office established PA005455 for portable radios with Motorola Solutions Inc.; and
WHEREAS, the Division of Infrastructure Management desires to purchase portable radios to assist with timely and efficient communication regarding road maintence; and
WHEREAS, the Director of Finance and Management will associate all general budget reservations with the appropriate universal term contracts with Motorola Solutions Inc. in accordance with the terms, conditions and specifications of PA005455 on file in the Purchasing Office; and
WHEREAS, it is necessary to authorize the expenditure of up to $136,888.77 with Motorola Solutions Inc. for the purchase of the portable radios; and
WHEREAS, City Council approval is required to expend more than $100,000.00 on a Universal Term Contract without bidding the purchase; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize this purchase so the radios can be ordered before the current equipment pricing and contract expires on June 30, 2023 so that newly hired department personnel have access to vital communication devices, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of portable radios for the Division of Infrastructure Management.
SECTION 2. That the expenditure of $136,888.77, or as much thereof as may be necessary, is hereby authorized in Fund 2265 (the Street Construction, Maintenance, and Repair Fund), Dept-Div 5911 (Division of Infrastructure Management) in Object Class 02 (Materials and Supplies) per the account codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.