Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Allen Ballew General Contractors, for the renovation of a vacant area at the Jerry Hammond Center, 1111 East Broad Street. The vacant area adjoins the Technology Center and will be used by the Technology Department as a print room. This change will allow for the relocation of equipment from City Hall and Arlingate. The Finance and Management Department, through the Facilities Management Division has been working with the Department of Technology to relocate this equipment from the basement of City Hall to the Hammond Center.
The basement of City Hall is not the appropriate place to house these operations since it is isolated from other Technology Department operations and functions. It will also free up space in City Hall for future renovations of the buildings out-dated mechanical systems. The transfer of the equipment from Arlingate will allow for more efficient and effective use of space within the Department's main data center. The renovation will include: area demolition, installation of fire alarm and security systems, lighting, equipment wiring, HVAC, plumbing, refurbishing the existing floor, and emergency power distribution. Due to the wind storm of September 2008, it was determined that re-distribution of selected power sources for the Technology Center is needed for future emergency conditions. This will be included in this renovation.
Allen Ballew General Contractors recently completed other renovations in the Jerry Hammond Center; a modification with Allen Ballew General Contractors is the logical and most expeditious option for addressing the requested modifications. Involving another general contractor at this point would lead to logistical problems and the likelihood of errors. Therefore, it would not be in the best interests of the City to bid the renovations. This ordinance also authorizes amending the 2008 Capital Improvements Budget and transferring cash between projects in the Information Services Fund.
EMERGENCY ACTION is requested to ensure the emergency power redistribution to certain areas of the Jerry Hammond Center are completed as quickly as possible, thereby ensuring electrical power at all times in this building.
Allen Ballew General Contractors Contract Compliance # 31-1094575, expiration date 04/26/2009.
FISCAL IMPACT: The original contract was authorized by Ordinance Number 1306-2007, passed on September 10, 2007, in the amount of $1,246,408.00. This contract was subsequently modified by Ordinance 1229-2008, passed July 21, 2008 in the amount of $75,581.69. The cost of this modification will be $200,000, increasing the total cost of the contract to $1,521,989.69. Funding will be provided from the Information Services Fund.
Title
To amend the 2008 Capital Improvements Budget; to authorize the transfer of cash between projects in the Information Services Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Allen Ballew General Contractors for the renovation of a vacant space in the Jerry Hammond Center, located at 1111 East Broad Street; to authorize the expenditure of $200,000.00 from the Information Services Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, Ordinance 1306-2007, passed September 10, 2007, authorized the Finance and Management Director to contract with Allen Ballew General Contractors for renovation of offices at 1111 East Broad Street; and
WHEREAS, it is necessary to modify the contract with Allen Ballew General Contractors a second time for additional renovations at the Jerry Hammond Center; and
WHEREAS, it is necessary to necessary to renovate a vacant space in the Jerry Hammond Center for use as a print shop for the Technology Department; and
WHEREAS, it is necessary to amend the 2008 Capital Improvements Budget and transfer cash between projects in order to accomplish this, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Allen Ballew General Contractors, for the renovation of vacant space at the Jerry Hammond Center, including emergency electrical distribution, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2008 Capital Improvement Budget is hereby amended as follows:
CURRENT CIB:
Dept/Div: 47-02|Fund: 514|Project Number 470031|Project Name - Facility Renovations|Amount $195,375
Dept/Div: 47-02|Fund: 514|Project Number 470037|Project Name - Disaster Recovery Phase II|Amount $8,266
Dept/Div: 47-02|Fund: 514|Project Number 510041|Project Name - Whittier Peninsula Office Relocation|Amount $1
REVISED CIB:
Dept/Div: 47-02|Fund: 514|Project Number 470031|Project Name - Facility Renovation|Amount $0
Dept/Div: 47-02|Fund: 514|Project Number 470037|Project Name - Disaster Recovery Phase II|Amount $6,340
Dept/Div: 47-02|Fund: 514|Project Number 510041|Project Name - Whittier Peninsula Office Relocation|Amount $200,001
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 47-02|Fund: 514|OCA Code: 470037 |Project Number 470037|Project Name - Disaster Recovery Phase II|Amount $1,925.79
Dept/Div: 47-02|Fund: 514|OCA Code: 470031|Project Number 470031|Project Name - Facility Renovation|Amount $195,374.52
TO:
Dept/Div: 47-02|Fund: 514|OCA Code: 470141|Project Number 510041|Project Name - Whittier Peninsula Office Relocation|Amount $197,300.31
SECTION 3. That the Finance and Management Director is hereby authorized to modify the contract with Allen Ballew General Contractors to allow for the renovation of a vacant space in the Jerry Hammond Center, located at 1111 East Broad Street.
SECTION 4. That the expenditure of $200,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 47-02
Fund: 514
Project: 510041
Subfund: 002
OCA Code: 470141
Object Level 1: 06
Object Level 3: 6620
Amount: $200,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.