Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Computer Consulting for the Department of Technology, the largest user to and including November 4, 2004. Formal bids were opened by the Purchasing Office on April 8, 1999. The Purchasing Office advertised and solicited proposal in accordance with Section 329.09. (Proposal No. SO900404JY). FL900403, with Compuware was established in accordance with bids received. Their contract compliance number is 37-6820481. This company is not debarred according to the Federal Excluded Parties Listing.
1. Amount of additional funds: No funds required to extend the contract. The Department of Technology must obtain approval to expend from their own budgeted funds for their estimated expenditures. Their estimated expenditure for one year is $500,000. for this contract.
2. Reason additional needs were not foreseen: Needs were foreseen, an extension is provided for in the original contract.
3. Reason other procurement processes not used: The same exact same services are required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time
4. How cost was determined: The cost, terms and conditions are in accordance with original agreement.
FISCAL IMPACT: No funding is required to extend the option contract. The Department of Technology must set aside their own funding for their estimated expenditures.
In order to provide uninterrupted service and supply this ordinance is being submitted as an emergency
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Computer Consulting, with Compuware, and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal proposals, and selected the highest ranked offeror; and
WHEREAS, vendor has agreed to extend FL900403 at current prices and conditions to and including November 4, 2004, and it is in the best interest of the City to exercise this option; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to extend FL900403 for an option to purchase Computer Consulting thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL900403 with Compuware to and including November 4, 2004.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.