Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a contract with Software House International (SHI), for Quest Software Subscription Renewal Services. DoT uses Quest software to audit changes in the City's technology environment, ensuring that the environment is secure. The proposed agreement will provide software subscriptions for the period December 1, 2012 through December 31, 2013, at a cost of $26,584.50.
To purchase these services, DoT published solicitation SA004500. Six (6) bids were received on August 2, 2012. SHI was the lowest, responsive and responsible, and best bidder.
1. OGIS Communications Group Inc($27,716.81)
2. Columbus Supply ($26,896.09)
3. Brown Enterprise Solutions ($27,418.16)
4. Deerwood Technologies Inc ($22,765.51) Partial Response
5. Dell Marketing L.P. ($22,284.72) Partial Response
6. Software House International, Inc., ($26,584.50)
Subject to mutual agreement and approval of proper City authorities, the agreement can be annually extended for two (2) additional years.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
The total funding for this purchase, in the amount of $26,584.50 is available within the Department of Technology, Information Services Division, Internal Services Fund.
CONTRACT COMPLIANCE NUMBER:
Vendor: Software House International Inc. (SHI); CC#: 22-3009648; Expiration Date: 11/16/2013
Title
To authorize the Director of the Department of Technology to enter into a contract with Software House International (SHI), for Quest software subscription renewal services with the option to extend this contract for two additional years upon mutual agreement and approval from city authorities; to authorize the expenditure of $26,584.50 from the Department of Technology, Information Services Division, Internal Services Fund; and to declare an emergency.($26,584.50)
Body
WHEREAS, DoT uses Quest software for auditing changes in the City's technology environment, ensuring that the environment is secure and is critical to the operations of City agencies,; and
WHEREAS, DoT published solicitation SA004450, received six (6) bids on August 2, 2012 and upon review and evaluation recommended award to SHI being the lowest, responsive and responsible, and best bidder. Subject to mutual agreement and approval of proper City authorities, the agreement can be annually extended for two (2) additional years; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology to enter into a contract with Software House International (SHI), for Quest software subscription renewal services for the period December 1, 2012 through December 31, 2013, at a cost of $26,584.50;and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Department of Technology to enter into a contract with Software House International (SHI), for Quest software subscription renewal services, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to enter into a contract with Software House International (SHI), for Quest software subscription renewal services for the period December 1, 2012 through December 31, 2013, at a cost of $26,584.50. Subject to mutual agreement and approval of proper City authorities, the agreement can be annually extended for two (2) additional years.
SECTION 2: That the expenditure of $26,584.50 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div. 47-02| Fund 514| Subfund: 001| OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3 code: 3369|Amount: $26,584.50|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.