Explanation
Background: This legislation authorizes the Public Service Director to modify the professional services contract with Dynamix Engineering Ltd., for the City Hall Plumbing Renovation project. The original contract called for professional services associated with the renovation of domestic water service and drain lines in City Hall. This contract was authorized by Ordinance 0480-01, passed on March 19, 2001. Originally, the plumbing modification was to be completed in four phases; however, due the aging and deterioration of the plumbing additional monies have been provided for this project. Phases one and two of the plumbing renovation were combined into a single phase, as will phases three and four. The modification will includes construction administration services to coincide with these two new phases which includes: shop drawings, submittal review, change order processing, pay request review and approval, weekly job meetings, and the provision of as-built drawings based on contractor marked drawings.
This modification is a continuation of the existing work already under contract. It would not be practical or feasible to re-bid or change consultants at this time. Fair market value was used to determine the amount of this modification.
This ordinance also authorizes the transfer, appropriation, and expenditure of $53,750.00 from the Special Income Tax Fund to pay for this project. The Special Income Tax transfer and appropriation is a temporary measure until the City sells notes or bonds for this project.
Emergency action is requested to ensure the current work on renovating the City Hall plumbing is not delayed. Also, since the contractor (Fox Mechanical) is actively working on phase one it is important that services described in the background section continue without interruption
Fiscal Impact: The Special Income Tax Fund has a sufficient budget to support the transfer of $53,750.00. The original contract amount was for $38,000.00. This modification is for $53,750.00. The contract amount including this modification is $91,750.00. CC No. 31-1536631, expiring 06/27/2005.
Title
To authorize and direct the City Auditor to transfer $53,750.00 from the Special Income Tax Fund to the Facilities Management Capital Improvement Fund; to authorize the appropriation and expenditure of $53,750.00 from the Facilities Management Capital Improvement Fund; to authorize the Public Service Director to modify and increase a contract on behalf of the Facilities Management Division with Dynamix Engineering Ltd. for professional services related to the renovation of City Hall plumbing; and to declare an emergency. ($53,750.00).
Body
WHEREAS, Ordinance 0480-01, passed March 19, 2001, authorized the Public Service Director to enter into contract with Dynamix Engineering Ltd. for professional services associated with the renovation of City Hall Plumbing, and
WHEREAS, it necessary to modify said contract with Dynamix Engineering Ltd. to provide construction administration services for the City Hall Plumbing project, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to modify a contract with Dynamix Engineering Ltd. for professional services associated with the renovation of the plumbing in City Hall, so that there is no delay in this project, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $53,750.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Facilities Management Capital Improvement Fund, Fund 733, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the amount of $53,750.00 is hereby transferred and appropriated to the Facilities Management Division 59-07, Capital Improvement Fund, Fund 733, Facility Renovation Project 570030, OCA Code 643437, Object Level Three Code 6601.
SECTION 4. That upon obtaining other funds for the Facility Renovation Project, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 3, above, and said funds are hereby deemed appropriated for such purpose.
SECTION 5. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2, above.
SECTION 6. The City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 7. That the Public Service Director is hereby authorized to modify a contract with Dynamix Engineering, Ltd. for the professional services related to the renovation of City Hall plumbing.
SECTION 8. That the expenditure of $53,750.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 7, be and is hereby authorized and approved as follows:
Division: 59-07
Fund: 733
Project: 570030
OCA Code: 643437
Object Level 1: 06
Object Level 3: 6601
Amount: $53,750.00
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.