Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Public Utilities to enter into a general reimbursement agreement with Franklin County in the amount of $150,000 to reimburse the County for various design and construction costs associated with the Department's infrastructure.
Franklin County periodically sends the Department preliminary plans of County projects where City infrastructure exists in the County right-of-way. The City reviews the plans and determines if any work needs to be done to the City's infrastructure. Should there be a need for work to be performed on Department of Public Utilities infrastructure, the Department will enter into a Memorandum of Understanding (MOU) with the County, the County will bid the work and administer the contract, and the City will then reimburse the County for any costs associated with the City's infrastructure after the work is completed.
FEDERAL IDENTIFICATION NO: 31-6400067 (033)
FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of the Department of Public Utilities to enter into a general reimbursement agreement and to establish an encumbrance with Franklin County; to reimburse the County for design and construction costs associated with the Department of Public Utilities infrastructure; to authorize a transfer and expenditure of up to $150,000.00 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2011 Capital Improvements Budget. ($150,000.00)
Body
WHEREAS, the City and Franklin County desire to enter into a general reimbursement agreement that would allow the Department to commit to paying for the City's infrastructure improvements when such infrastructure is within the County's project limits and their right-of-way; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to establish an encumbrance to provide for reimbursement of design and construction costs associated with our infrastructure; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the City of Columbus, Department of Public Utilities, to authorize the Director of the Department of Public Utilities to enter into a general reimbursement agreement and to establish an encumbrance with Franklin County, to provide for agreement and reimbursement in the design and construction costs associated with the Department's infrastructure, thereby preserving the public health, peace, property, safety and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. The general reimbursement agreement by and between this City and Franklin County provides for reimbursement of design and construction costs associated with the Department's infrastructure.
SECTION 2. That the City Auditor is hereby authorized to transfer $139,298.97 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6629, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
606 | 690236-100045 (carryover) | Johnstown Rd. W.L. Imp's | 642900 | -$12,891.50
606 | 690379-100000 (carryover) | DRWP Chlorine Storage Imp's | 606379 | -$0.53
606 | 690425-100000 (carryover) | Hines Rd. Storage Tank | 642900 | -$126,406.94
606 | 690236-100000 (carryover) | Water Main Rehab. | 642900 | +$139,298.97
SECTION 3. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
606 | 690236-100045 (carryover) | Johnstown Rd. W.L. Imp's | $250,000 | $250,001 | +$1
(establish authority for cash)
606 | 690236-100045 (carryover) | Johnstown Rd. W.L. Imp's | $250,001 | $237,109 | -$12,892
606 | 690379-100000 (carryover) | DRWP Chlorine Storage Imp's | $1 | $0 | -$1
606 | 690425-100000 (carryover) | Hines Rd. Storage Tank | $4,989,164 | $4,862,757 | -$126,407
606 | 690236-100000 (carryover) | Water Main Rehab. | $10,702 | $150,002 | +$139,300
SECTION 4. That an expenditure up to $150,000.00 is hereby authorized to Franklin County for reimbursement of design and construction costs associated with the Department of Public Utilities infrastructure, within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690236-100000 (carryover), Object Level Three 6629, OCA Code 642900.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.