Explanation
Background: The Transportation Division is responsible for routine and emergency street repairs and maintenance throughout the year. The Division uses emulsified asphalt, winter hot mix, cold mix, winter patch, and crushed limestone in its surface treatment program to effect repairs and maintenance to streets, gravel alleys and berms and patch potholes. Additionally, liquid calcium chloride is applied to and mixed with salt to increase its effectiveness for snow and ice control at low temperatures.
The Purchasing Office has either established or is in the process of establishing citywide universal term contracts with various vendors for these commodities. This ordinance authorizes the procurement of these commodities per the terms and conditions of universal term contracts as follows:
Commodity / Vendor / Contract Number / Amount
Emulsified Asphalt / Phillips Oil Company, Incorporated, of Ohio / FL002383 / $100,000.00
Winter Hot Mix / Apple-Smith Corporation / pending / $25,000.00
Cold Mix, Other Asphalt / Kokosing Materials / FL001066 / $41,000.00
Winter Patch / Northcoast Products / pending / $4,000.00
#8 Washed Crushed Limestone / Columbus Limestone / FL001047 / $2,000.00
Liquid Calcium Chloride / Bonded Chemical / pending / $40,000.00
FISCAL IMPACT: Funds in the amount of $212,000.00 are currently appropriated and available within the Municipal Motor Vehicle License Tax Fund. This ordinance effects the transfer of these monies between major expenditure categories (from services to materials and supplies) within this Fund to make them available for these purchases. The Division procured a like amount of these same materials in 2003.
Emergency action is requested to assure an uninterrupted supply of these critical commodities.
Title
To authorize the City Auditor to effect the intra-fund transfer of $212,000.00 within the Municipal Motor Vehicle License Tax Fund to make monies available for the purchase of critical street maintenance commodities for the Transportation Division; to authorize the Finance Director to establish purchase orders for the purchase of emulsified asphalt, winter hot mix, cold mix, winter patch, crushed limestone and liquid calcium chloride per the terms and conditions of applicable existing and/or pending citywide universal term contracts; to authorize the expenditure of $212,000.00 from the Municipal Motor Vehicle License Tax Fund, and to declare an emergency. ($212,000.00)
Body
WHEREAS, the daily activities of the Transportation Division require the purchase and use of various commodities and materials to effect repairs and maintenance to streets, gravel alleys and berms, patch potholes on city streets and increase the effectiveness of salt for snow and ice control at low temperatures; and
WHEREAS, funds are available within the Municipal Motor Vehicle License Tax Fund for the intra-fund transfer between major expenditure categories (from services to materials and supplies) for the purchase of these critical street maintenance commodities; and
WHEREAS, an emergency exists in the Public Service Department, Transportation Division, in that it is immediately necessary to purchase street maintenance various commodities and materials in order to assure an uninterrupted supply in order to conduct routine and emergency street repairs; thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $212,000.00 within Fund 266, the Municipal Motor Vehicle License Tax Fund, Department 59-09, Transportation Division, as follows:
TRANSFER FROM:
Object level One Code/Object Level Three Code / OCA Code
03/3300 / 599115
Total Transfer From: $212,000.00
TRANSFER TO:
Object level One Code/Object Level Three Code / OCA Code
02/2262 / 599115
Total Transfer From: $212,000.00
SECTION 2. That the Finance Director be and hereby is authorized to establish purchase orders for the procurement of these street maintenance commodities per the terms and conditions of universal term contracts as follows:
Commodity / Vendor / Contract Number / Amount
emulsified asphalt / Phillips Oil Company, Incorporated, of Ohio / FL002383 / $100,000.00
winter hot mix / Apple-Smith / pending / $25,000.00
cold mix, other asphalt / Kokosing / FL001066 / $41,000.00
winter patch / Northcoast Products / pending / $4,000.00
#8 washed crushed limestone / Columbus Limestone / FL001047 / $2,000.00
liquid calcium chloride / Bonded / pending / $40,000.00
SECTION 3. That the expenditure of $212,000.00, or so much thereof as may be needed, be and hereby is authorized from Fund 266, the Municipal Motor Vehicle License Tax Fund, Department 59-09, Transportation Division, Object Level One Code 02, Object Level Three Code 2262, OCA Code 599115 for the purchase of these commodities.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.