Explanation
Background: This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Pavement Protectors Inc for tar emulsion seal coating. This seal coating will be utilized by the Department of Finance Fleet Division for the continued mission of optimal upkeep of the Fleet Management facility, which services all vehicles across several departments in the City of Columbus. RFQ028035 closed on 07/12/2024 and there were two bids submitted, of which Pavement Protectors Inc. was deemed the lowest and best bid. The two bids were:
Pavement Protectors Inc - $80,200.00
Dalton Paving & Sealing Inc - $105,000.00
Pavement Protectors Inc. contract compliance number CC-004731 expires 01/26/2025.
Fiscal Impact: A total of $80,200.00 will be spent from the Fleet Management Operating Fund 5200 and has been budgeted.
Emergency action is requested due to the fluctuation in pricing of the material necessary for the improvements and time necessary to complete these repairs. Therefore, emergency legislation is being requested so that Fleet may ensure the purchase price of the materials and timeliness of the repairs to the Fleet Facility.
Title
To authorize the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Pavement Protectors Inc for coal tar emulsion sealing on the Fleet Management facility.; to authorize the expenditure of $80,200.00 from the Fleet Management Operating Fund; and to declare an emergency. ($80,200.00)
Body
WHEREAS, the Fleet Management Division intends to purchase coal tar emulsion sealing for sections of the Fleet Management Facility; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Director to purchase the coal tar emulsion sealing for upkeep of the Fleet Management Facility and allow the duties and services of the Fleet Management Division to proceed unimpeded, for the immediate preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order for the coal tar emulsion sealing in the Fleet Management Facility for use by the Department of Finance, Fleet Management Division with Pavement Protectors Inc.
SECTION 2. That the expenditure of $80,200.00, or so much thereof as may be necessary, is hereby authorized and approved from the Fleet Management Operating Fund 5200 in Object Class 03 per the accounting codes in the attachment to the ordinance:
SECTION 3. That the Finance and Management Director is hereby authorized to issue purchase orders and establish contracts for parts, and supplies with Pavement Protectors Inc on behalf of the Fleet Management Division and to establish Auditor's Certificates.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. Funds are hereby deemed appropriated and expenditures authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.