Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract with Stantec Consulting Services, Inc. (Stantec) for construction administration/inspection services for Department of Public Utilities construction projects bid during the calendar years 2026 through 2028 as part of the Construction Administration/Construction Inspection Services 2026-2028 contracts.
Stantec Consulting Services, Inc. will perform construction administration/inspection services for Department of Public Utilities Capital Improvement Projects that bid during the years 2026, 2027, and 2028. The contract will be modified as needed throughout the 3-year period to include these projects as they go to construction. Projects are located throughout the City of Columbus.
Projects under the Original Contract include:
• Kenwick Road Area Water Line Improvements, CIP No. 690236-100137;
Planning Area = 57 - Mid East; $967,024.74
• CA-CI for General Water Construction Projects, CIP No. 690549-100016;
Planning Area = 99 - Citywide; $75,000.00
Stantec Consulting Services, Inc. will be assigned tasks on this contract and will ensure the work is performed to City of Columbus construction standards and specifications. Future construction projects assigned to Stantec Consulting Services, Inc. will be added to their Construction Administration/Construction Inspection Services 2026-2028 contract as tasks, and the contract will be modified to authorize Stantec Consulting Services, Inc. additional work and additional funding to pay for the work.
2. PROCUREMENT
The Department of Public Utilities advertised a Request for Proposals on the Vendor Services and Bonfire websites from 8/11/25 through 9/19/25 in order to solicit proposals for the Construction Administration/Construction Inspection Services 2026-2028 contracts with the intention of awarding contracts to multiple companies. Proposals were received from the following companies:
|
Name |
CC No. |
Exp. Date |
City/State |
Status |
|
DLZ Ohio |
CC-004939 |
7/22/2026 |
Columbus, OH |
MBE |
|
Stantec |
CC-000462 |
7/1/2027 |
Columbus, OH |
MAJ |
|
EMH&T |
CC-004214 |
11/8/2025 |
Columbus, OH |
MAJ |
|
Resource International. |
CC-004197 |
6/5/2027 |
Columbus, OH |
WBE |
|
CTL Engineering |
CC-004209 |
6/26/2026 |
Columbus, OH |
MBE |
|
Prime CMS |
CC-024771 |
2/25/2027 |
Columbus, OH |
MAJ |
|
Hatch Associates Consultants, Inc.CC025646 |
2/26/2026 |
Columbus, OH |
MAJ |
|
|
Black & Veatch |
CC008038 |
8/11/2027 |
Columbus, OH |
MAJ |
|
Smoot Construction |
CC-004871 |
3/7/2027 |
Columbus, OH |
MBE |
|
Hill International |
CC-000990 |
11/30/2025 |
Columbus, OH |
MAJ |
|
Quality Control Inspection |
CC025185 |
4/2/2020 |
Columbus, OH |
MAJ |
|
Mannik Smith |
CC-006578 |
9/17/2027 |
Columbus, OH |
MAJ |
|
G. Stephens |
CC006823 |
4/21/2027 |
Columbus, OH |
MBE |
|
CORPI LLC |
MBE034417 |
5/23/2026 |
Columbus, OH |
MBE |
All proposals were considered responsive and were evaluated by the evaluation committee. The six companies with proposals scored the highest by the evaluation committee will be offered contracts if City Council approves. The six companies (in score order) are: DLZ; Stantec, EMH&T; Resource International, CTL Engineering; and Prime CMS.
3. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
Division of Water projects include rehabilitation of existing water lines, repair to existing water lines, and construction of new water lines. The majority of the projects for this contract will concentrate on emergency repairs of existing water lines thus maintaining a constant and safe water supply.
4. CONTRACT COMPLIANCE INFORMATION
Stantec’s contract compliance number is CC-000462 and expires 7/1/2027. Stantec Consulting Services, Inc.’s certification was in good standing at the time of contract award.
As part of their proposal, Stantec has proposed the following four subcontractors to perform contract work:
Company Name City/State ODI Certification Status
Ascension Columbus MBE
DHDC Columbus MBE
DLZ Ohio, Inc. Columbus MBE
True Inspection Services, LLC Columbus MAJ
6. FISCAL IMPACT
The 2025 Capital Improvement Budget must be amended to align budget authority with the proper project. Funds will need to be appropriated in the Water Supply Revolving Loan Account Fund, Fund 6011, in the amount of $967,027.74. Funds in the amount of $75,000.00 are available and appropriated within the Water Bond Fund, Fund 6006. A transfer of cash and appropriation within the Water Bond Fund is needed to align cash and appropriation with the proper project.
The Construction Administration/Construction Inspection Services 2026-2028 contract for the Kenwick Road Area Water Line Improvements project, CIP No. 690236-100137 is anticipated to be financed with a loan from the Water Supply Revolving Loan Account (WSRLA), a program jointly administered by the Ohio EPA's Division of Environmental and Financial Assistance and the Ohio Water Development Authority (OWDA). City Council authorized this loan application and acceptance of funding via Ordinance 0348-2025, passed by Council on 4/28/25. The loan is expected to be approved in April of 2026. This ordinance is contingent upon the loan being approved by OWDA. The Department of Public Utilities will inform the Auditor's Office when this loan has been approved. The WSRLA program is now a reimbursement program. The Department of Public Utilities will pay invoices for the work performed and then submit them to OWDA for reimbursement.
Title
To authorize the Director of Public Utilities to enter into a contract for Construction Administration and Inspection Services with Stantec Consulting Services, Inc. for the Kenwick Road Area Water Line Improvements, to amend the 2025 Capital Improvement Budget; to authorize a transfer of cash and appropriation between projects within the Water Bond Fund; to authorize an expenditure of up to $75,000.00 from the Water Bond Fund for the CA/CI contract, to authorize the appropriation and expenditure of up to $967,024.74 from the Water Supply Revolving Loan Account Fund for the contract modification; and to make this ordinance contingent upon the Ohio Water Development Authority approving a loan for the project. ($1,042,024.74)
Body
WHEREAS, the Department of Public Utilities is engaged in the Kenwick Road Area Water Line Improvements project, CIP No. 690236-100137 and the General Water Construction Projects; and
WHEREAS, a construction contract has been awarded for the Kenwick Road Area Water Line Improvements project; and
WHEREAS, construction administration and construction inspection services must be performed on the construction work; and
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for Construction Administration/Construction Inspection (CA/CI) Services; and
WHEREAS, Stantec Consulting Services, Inc. was one of seven firms selected by the evaluation committee to provide these services; and
WHEREAS, an amendment to the 2025 Capital Improvement Budget is needed to align budget authority with the proper projects; and
WHEREAS, it is necessary to appropriate and expend funds from the Water Supply Revolving Loan Account Fund, Fund 6011, to pay for the Construction Administration/Construction Inspection Services of the Kenwick Road Area Water Line Improvements project; and
WHEREAS, it is necessary to transfer cash and appropriation within the Water Bond Fund to align cash and appropriation within the proper projects; and
WHEREAS, it is necessary to expend funds from the Water Bond Fund, Fund 6006 to pay for the construction administration and inspection services Stantec Consulting Services, Inc. provides under the Construction Administration/Construction Inspection Services 2026-2028 contract;
WHEREAS, Ordinance 0348-2025, passed by Council on 4/28/25, authorized this project to be funded by a loan to be obtained through the Water Supply Revolving Loan Account (WSRLA); and
WHEREAS, this ordinance is contingent upon loan approval by the Ohio Water Development Authority which is anticipated to occur in April of 2026; and
WHEREAS, it is necessary in the daily operation of the Department of Public Utilities to authorize the Director of the Department of Public Utilities to enter into the Construction Administration/Construction Inspection (CA/CI) Services 2026-2028 contract with Stantec Consulting Services, Inc., so CA/CI services can be performed on the construction of the Kenwick Road Area Water Line Improvements project, CIP No. 690236-100137; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvement Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6006 / 690533-100000 / PAWP Well Pump Replacement (Voted Water Carryover) / $1,594.00 / $75,733.00 / $74,139.00 (to match cash)
6011 / 690236-100137 / Kenwick Drive Area Water Line Improvements (Water Supply Revolving Loan Account) / $0.00 / $967,025.00 / $967,025.00 (to match loan)
6006 / 690533-100000 / PAWP Well Pump Replacement (Voted Water Carryover) / $75,733.00 / $733.00 / ($75,000.00)
6006 / 690549-100016 / Construction Administration Services 2026 to 2028 (Voted Water Carryover) / $0.00 / $75,000.00 / $75,000.00)
SECTION 2. That the appropriation of $967,024.74, or so much thereof as may be needed, is hereby authorized in the Water Supply Revolving Loan Account Fund, Fund 6011, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of funds within the Water Bond Fund, Fund 6006, in an amount up to $75,000.00, is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 4. That the expenditure of $1,042,024.74, or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this Ordinance.
SECTION 5. That the Director of Public Utilities is authorized to enter into a contract with Stantec Consulting Services, Inc. 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204, for construction administration and inspection services, in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities, in an amount not to exceed $75,000.00 for the Construction Administration Services 2026 to 2028 project and in an amount not to exceed $967,024.74 for the Kenwick Drive Area Water Line Improvements project.
SECTION 6. That this ordinance is contingent upon the Ohio Water Development Authority approving a Water Supply Revolving Loan Account loan for this project.
SECTION 7. Funds are hereby deemed appropriated and expenditures authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.