Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Axis Civil Construction, LLC for the Raymond and Wilson Golf Course Bridge Improvements 2023 Package Two Project. The contract amount is $163,386.00, with alternates of $133,908.00 and a contingency of $30,000.00, for a total of $327,294.00 being authorized by this ordinance.
In 2023, several bridges were improved at the Raymond Memorial and Wilson Road Golf Courses based on recommendations from the Bi-annual Bridge Inspections. During this 2023 project, two bridges were identified as requiring additional structural improvement in order to provide access for heavier maintenance equipment and emergency medical service vehicles. The extent of improvement needed for these two bridges resulted in the development of this Package Two. The current condition of these bridges impacts course play, course revenue, and inhibites access of larger vehicles.
This project will install the needed structural improvements for these pedestrian and golf cart bridges to ensure consistent aesthetics, more efficient usage of cart rentals, and safe accessible bridges. This project will begin in fall 2024 and finish by the end of spring 2025. This timing is needed to minimize impacts to the general public and course operations.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on July 30, 2024 and received by the Recreation and Parks Department on August 20, 2024. Bids were received from the following companies:
Axis Civil Construction, LLC (MAJ): $163,386.00
The Righter Co., Inc. (MAJ): $304,010.00
After reviewing the bids that were submitted, it was determined that Axis Civil Construction, LLC was the lowest and most responsive bidder. Axis Civil Construction, LLC and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
As part of their bid, Axis Civil Construction, LLC has proposed the following vendors to fulfill the Office of Diversity and Inclusion project goal:
CAP-Stone and Associates, Inc. (WBE)
Certification of the MBE’s and WBE’s being proposed are in good standing at the time the bid is being awarded.
Principal Parties:
Axis Civil Construction, LLC
1196 Technology Drive
Gahanna, Ohio 43230
Rob Sharrett, (614) 626-8830
Contract Compliance Number: 029566
Contract Compliance Expiration Date: November 15, 2025
Emergency Justification: Emergency action is requested so that the improvements are completed prior to the start of the 2025 golf season in order to improve safety and minimize any impact to course operations.
Benefits to the Public: This project will enhance the community’s experience at these courses by improving departmental operations and safety access for emergency vehicles.
Community Input/Issues: Community input was received through golf course staff reports and bridge inspections.
Area(s) Affected: West Scioto (37)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving safety and operations at the affected locations.
Fiscal Impact: $327,294.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Axis Civil Construction, LLC for the Raymond and Wilson Golf Course Bridge Improvements 2023 Package Two Project; to authorize the transfer of $327,294.00 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2024 Capital Improvements Budget; to authorize the expenditure of $327,294.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($327,294.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Axis Civil Construciton, LLC for the Raymond and Wilson Golf Course Bridge Project; and
WHEREAS, it is necessary to authorize the transfer of $327,294.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2024 Capital Improvements Budget Ordinance 1907-2024 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $327,294.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Axis Civil Construction, LLC so that the improvements are completed prior to the start of the 2025 golf season in order to improve safety and minimize any impact to course operations, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to enter into contract with Axis Civil Construction, LLC for the Raymond and Wilson Bridge Improvements - Package Two Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $327,294.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2024 Capital Improvements Budget Ordinance 1907-2024 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702; P511051-100000 / Bridge Conditions Assessment Implementation (Voted Carryover) / $685,000 / $518,113 / ($327,294) / $357,706 / $190,819
Fund 7702; P515007-100001 / Raymond and Wilson Bridge Improvements Package Two (Voted Carryover) / $0 / $0 / $327,294 / $327,294 / $327,294
SECTION 7. That for the purpose stated in Section 1, the expenditure of $327,294.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.