Explanation
This ordinance will establish an Auditor's Certificate and authorize blanket purchase orders for the purchase of needed automobiles and light duty trucks from Universal Term Contracts for the Division of Water. The Department of Finance and Management will establish all contracts and awards in accordance with Columbus City Code 329. The Department of Finance and Management, Purchasing Office will introduce legislation for Columbus City Council approval to establish the Universal Term Contracts.
This legislation is being processed to establish an Auditor's Certificate for the required funding to enter into the blanket purchase orders with the awarded vendors on an as-needed basis. All automobile and light duty truck term contracts will be established through the Department of Finance and Management, Purchasing Office and all blanket purchase orders must be approved by the Director of Finance and Management. The funding established on this ordinance cannot be used for any other purposes.
Universal Term Contracts
Automobiles
Light Duty Trucks
FISCAL IMPACT: $529,000.00 is required and budgeted in the Water Operating Fund to meet the financial obligations of these various expenditures. This ordinance is contingent on the passage of the 2016 operating budget, which is Ordinance 2888-2015.
$1,241,997.52 was spent in 2015 for Trucks and Other Motorized Equipment.
$1,467,887.98 was spent in 2014 for Trucks and Other Motorized Equipment.
Title
To authorize the Director of Finance and Management to establish Blanket Purchase Orders from Universal Term Contracts for automobiles and light duty trucks, for the Division of Water and to authorize the expenditure of $529,000.00 from the Water Operating Fund. ($529,000.00)
Body
WHEREAS, the Purchasing Office has universal term contracts to acquire various automobiles and light duty trucks for the Division of Water; and
WHEREAS, funding is available for these expenditures from the Water Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to establish blanket purchase orders in accordance with the terms, conditions, and specifications of the automobiles and light duty trucks universal term contracts on file in the Purchasing Office, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish blanket purchase orders for the purchase of automobiles and light duty trucks from universal term contracts on behalf of the Division of Water.
SECTION 2. That the expenditure of $529,000.00, or so much thereof as may be needed, is hereby authorized in Funds 6000 (Water Operating), in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Council hereby recognizes that this ordinance does not identify specific vendors for the expenditure purposes authorized herein and hereby delegates authority to the Director of Finance and Management to establish blanket purchase orders from current and pending Universal Term Contracts.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.