Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract, on behalf of the Office of Construction Management, with Hy-Safe Technology for roof fall protection for the Division of Fire at the following locations: Fire Station No. 11, 2200 W. Case Road; Fire Station No. 17, 2300 W. Broad Street; Fire Station No. 30, 3555 Fishinger Boulevard; Fire Station No. 31, 5303 Alkire Road; Fire Station No. 32, 3675 Gender Road; Fire Station No. 33, 440 Lazelle Road; and Fire Station No. 34, 5201 Wilcox Road. This fall protection is necessary for safe access, when servicing heating, ventilation, and air conditioning equipment on these roofs. The project scope shall include no new structural work, except for the fall protection anchors that will attach to the existing standing seam metal roof system.
Formal bids were solicited and the city received two bids on December 11, 2014 as follows (0 FBE, 0 MBE):
Hy-Safe Technology $47,652.00
Holland Roofing $62,800.00
The Office of Construction Management recommends that the bid be made to the most responsive and responsible bidder, Hy-Safe Technology. Because the bid was opened prior to the adoption and effective date of Columbus City Code sections relating to pre-qualification (January 1, 2015), these requirements do not apply to this contract.
Hy-Safe Technology Contract Compliance No. 39-1916003, expiration date March 10, 2017.
Fiscal Impact: The cost of this contract is $82,518.00. Funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Hy-Safe Technology for roof fall protection at various fire stations; and to authorize the expenditure of $82,518.00 from the Construction Management Capital Improvement Fund. ($82,518.00)
Body
WHEREAS, the Department of Finance and Management, Office of Construction Management, desires to enter into a contract for roof fall protection at various fire stations; and
WHEREAS, formal bids were solicited and the city received two bids; and
WHEREAS, Hy-Safe Technology was the lowest, best, most responsive and responsible bidder; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Office of Construction Management with Hy-Safe Technology for roof fall protection at various fire stations.
SECTION 2. That the expenditure of $82,518.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030-100120
OCA Code: 733120
Object Level 1: 06
Object Level 3: 6620
Amount: $82,518.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.